Tullow Oil Recruitment 2016

Tullow Oil is a leading independent oil and gas exploration and production company. Our focus is on finding and monetizing oil in Africa and the Atlantic Margins. Our portfolio of over 120 licences spans 22 countries which are managed as three Business Delivery Teams. We are headquartered in London. Our shares are listed on the London, Irish and Ghanaian Stock Exchanges.

Job Description

Job Title: Contracts Administrator ( Procurement Operations)

Department: Supply Chain Management (SCM)

Business Unit/Team: Ghana Business

Unit Location: Accra

Reports To: Projects  & Engineering Category Lead

Interacts With:

 Internal 

• C&P ManagerSCM Category leads
• Operations Personnel
• Contract owners & Budget Holders
• SCM Team Members
• Local Content Advisors

External

• Representatives of contractors and tenderer
• Representatives of Partners

Job Purpose:

• To support in-country procurement, generally dealing with material and services call-offs, accounts payable processes interface, vendor issues, general contract administration and cross-departmental support
• Post award administration requirements and the reporting of contractor performance management

Responsibilities /Key Objectives:

• Assists in obtaining post award performance data from suppliers, including local content performance data
• Assists in administration of contracts and orders through to close out
• Creates and issues call-offs against Framework Agreements
• Ensures all contract documentation is properly filed, both in hardcopy and softcopy
• Raises all necessary SAP Purchase Orders
• Assists in addressing associated variations and claims with contractors
• Provides support to Projects / Engineering team or contract/budget holder in support of the contract management process, on post-award administration matters
• Provides regular reports on activities
• Attends progress meetings and presents updates as required
• Undertakes other duties within his or her capability or qualification level as may be reasonably required

Financial Responsibility: 

Not Applicable

Person Specification

 

Experience and Education:

• Minimum 3 years in contracts and procurement Industrial operations / project experience, preferably in Oil and Gas environment
• Degree or Diploma in a business or management related subject.
• CIPS preferred

Skills:

• Ability to solve practical problems and deal with diverse business drivers and variables
• Ability to handle multiple tasks simultaneously
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Proven capabilities to perform as a team player
• Report construction and writing.
• Strong administrative skills
• English language and numeric skills.
• High level of competency in MS Word and Excel

Business Behaviours:

• Commercially aware with sound business acumen
• Establishes priorities and works independently with minimal direction
• Collaborative with good communications and interpersonal skills
• Seeks input from other functions and disciplines as required
• Working to required timelines
• Consistent with ethical business practices and regulatory requirements and committed to actively participate in Compliance & Ethical workshops and training as well as regular updates as directed

EHS Responsibilities

• Demonstrates a personal commitment to Health, Safety and the Environment.
• Be prepared to work in a manner that ensures the safety and health of all and minimises environmental impacts by following established statutory and corporate EHS policies, procedures and guidelines
• Committed to participate in EHS awareness and training programs when required
• Be prepared to promptly reports any unsafe act or condition, environmental or health hazard, injury, illness or near miss witnessed to immediate supervisor or site in charge.
• Participate in STOP initiative(s) or similar

Work Schedule:

Normal Company business hours Monday to Friday

Additional hours as business demands require and in accordance with HR Policy