AECOM Recruitment (May 2017)

Posted on :

22 May, 2017

Category :

Administrative Jobs in Ghana

AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public- and private-sector clients. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the #1 engineering design firm by revenue in

Engineering News-Record magazine’s annual industry rankings, and has been recognized by

Fortune magazine as a World’s Most Admired Company. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects. A

Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion. More information on AECOM and its services can be found at

www.aecom.com.

Job Description

Job Title: Document Controller – Land Package

State/Province/Region GH – Greater Accra

City Accra

 

Transportation

We provide professional services in areas such as aviation, transit, freight rail, highways and bridges, planning, and ports and marine. Our global network of top-tier specialists delivers comprehensive services over the full life cycle of a project to benefit clients in government and private industries.

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Job Summary

The Document Controller is responsible for the implementation of project-specific procedures for the storage, retrieval, management and tracking of company documents.

Duties and Responsibilities:

The Document Controller is responsible for:

  • Implementation of project-specific procedures for storing, managing, retrieving and tracking company documents
  • Implementation of project-specific procedures for adhering to the project’s document lifecycle procedures including the archiving of records in accordance with the records retention schedule
  • Controlling the retrieval of documents by authorized users
  • Developing and maintaining registers and logs [such as Correspondence registers] for incoming and outgoing documents
  • Adhering to document management procedures, policies, and systems
  • Supporting the staff of other departments in the implementation of document workflows and templates
  • Assisting with quality audits by internal and external auditors
  • Performing document management tasks as needed
  • Scan and upload documents where required.

Minimum Requirements

Experience:

  • Minimum 3 years of experience in document control department
  • Minimum 3 years of experience in the employ of an engineering consulting firm or construction contractor

Specific skills required:

  • Ability to prioritize, manages time well, multitask and troubleshoot.
  • Strong interpersonal, communication and customer service skills.
  • Experience with document control/database management software.
  • Ability to build effective working relationships with colleagues and external stakeholders.

Person Specification (Personality Attributes):

  • Focused on client delivery – attention to detail and quality with a capacity to work under pressure and meet deadlines
  • Strong interpersonal, communication and customer service skills
  • Attention to detail
  • Work as part of a Team
  • Ability to work accurately under pressure to meet project targets

Additional Comments:

  • Eligibility to work in Ghana (due to nationality or work permit) is an advantage.

Preferred Qualifications

Secondary Certificate.

Computer literate.


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