British High Commission March Jobs (2017) - Jobs in Ghana

British High Commission March Jobs (2017)

Posted on :

23 Mar, 2017

Category :

Business Management Jobs in Ghana

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Description

Job Title: Estate Facilities Manager

  • Application deadline: 3 April 2017
  • Grade: C4 (L)
  • Type of Position: Fixed Term
  • Duration of Post: 36 months
  • Starting monthly salary: GHS 5, 914
  • Start Date: 1 May 2017

Main purpose of job

This is an exciting and fast-paced job that offers real responsibility in helping manage the Corporate Services (CS) of a leading foreign mission in Ghana. The job-holder plays a crucial role:

  • Managing the High Commission’s Estate (inc. offices and both owned and rented properties) to deliver a high quality platform and accommodation for staff – as well as Value for Money in line with UK government policy – working with Deputy Head Estates;
  • Managing all facilities – including maintaining relevant registers, liaising with the Technical Works team to ensure maintenance issues are addressed swiftly and  ensuring Health and Safety Compliance,
  • Line-manage the Procurement Officer, overseeing the writing of Tender Documents / Contracts, Protocol Team, overseeing logistics for incoming UK Based staff, and in-house messenger team;
  • He/she will also continue to innovate – working closely with the Regional Hubs in London and Pretoria.

Roles and responsibilities

Estates

  • Chair Post Housing Committee, reviewing and updating housing policy;
  • Source UK staff accommodation in line with housing policy – managing leases (with legal advisor), relationships with landlords and central registers (Pyramid);
  • Prepare accommodation for arrivals (working closely with Technical Works team to ensure properties meet all FCO regulations) and handovers at the end of postings;
  • Oversee all accommodation issues for incoming staff and staff at post – including inventories, refurbishments (with Technical Works team);
  • Oversee Health and Safety compliance for all properties;
  • Manage all High Commission Compounds (including common areas), liaising with HQ as appropriate;
  • Budget management (including forecasting) and overseeing the payment of all invoices (for utilities etc) realising Value For Money and meeting audit requirements;
  • Line Management of  Deputy Head Estates, and messengers;

Facilities

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  • Manage all Office buildings/grounds – including payments (i.e. ground rents, utilities etc) and ensuring Health and Safety Compliance;
  • Manage all BHC amenities – reviewing and updating policies;
  • Manage moves/refurbishments – and report any faults and liaise with Technical Works to ensure they are rectified in a timely manner;
  • Maintain Capital Assets register;

Procurement

  • Oversee  purchase and records of office supplies, managing procurement (including writing of tenders or contracts) in line with FCO policy;
  • Liaise with Procurement hub on any tenders or contracts over £25,000 and PSAB on all tenders or contacts over £85,000;
  • Line manage Procurement Officer;

Protocol

  • Liaising with Protocol for incoming and in country UK based staff;
  • Line Manage Protocol Officer;

Required Skills or Experience

Essential qualifications and experience  

  • Relevant completed degree or equivalent qualification
  • Experience of managing an estate;
  • Procurement experience;
  • Line management experience;
  • IT skills;

Desirable qualifications and experience  
Facilities  Management Experience

Required competencies  
Seeing the Big Picture, Making Effective Decisions, Delivering Value for Money, Managing a Quality Service

How to Apply

Interested applicants should apply by clicking on the link: Estates and Facilities Manager (08/17 ACC) Addtional Information
Employees recruited locally by the British High Commissiony in Accra are subject to the Terms and Conditions of Service according to local employment law in Ghana.
All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Reference and security clearances checks will be conducted.
Any questions you may have about this position will be answered during the interview, should you be invited.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
Successful candidates not resident in Ghana will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
Complete the application form in full as the information provided will be used for screening purposes.
Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
The British High Commission will never ask you to pay a fee or money to apply for a position.
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category

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