Catholic Relief Services – USCCB Ghana Recruitment

Catholic Relief Services-USCCB Ghana, (CRS) an international non-governmental agency specializing in relief and community development is seeking qualified candidates to fill a senior position as Administrative Assistant to be based in the Tamale office. The incumbent will report the CRS Administrative Officer.

Purpose:
The Administrative Assistant will ensure that all visitors are well received; all telephone calls responded to and/or placed promptly and courteously, maintain a professionally organized reception environment. Also ensure efficient management of all stocks, staff leave and administrative records.

Handle visitors effectively and courteously, respond to inquiries and relay messages appropriately
Receive and make phone calls as well scan documents, and properly handle sensitive documents
Review and process international and post-paid mobile phone bills for settlement
Deal effectively and efficiently with all outgoing and incoming correspondence prior to distribution; sort and distribute mail and various materials
Maintain lobby and front desk area clean and free from clutter
Manage the stationery and provisions store maintaining up to date records and order materials and supplies as necessary
Conduct periodic stocktaking in consultation with supervisor and Finance
Organize, update, and file documents
Review requests for annual vocation, sick leave and personal days by staff for appropriateness of documentation
Prepare staff monthly cost allocation reports for review and submission to Finance
Provide clerical and secretarial support as required
Salary: Commensurate with experience

Required Skills or Experience

HND in Secretaryship and Management with minimum of two (2) years working experience in a similar position or DBS (Secretaryship and Management) with three (3) years working experience
Must be proficient in the use of MS Word and Excel
Must have good oral and written communication skills
Good interpersonal skills (e.g. ability to handle difficult visitors)
Must be confident with a positive attitude

How To Apply

Interested candidates should kindly email their cover letter, resume and three professional references to: [email protected] and [email protected] .

Only short-listed candidates will be acknowledge

Offer valid till: 30 Jul, 2011