A reputable private company is seeking to employ experienced self-motivated professionals to fill the following vacancy
Job Description
Job Title: Executive Assistant to CEO
PURPOSE:
- This position is responsible for providing administrative duties for the CEO.
- This role will assist with general administrative support tasks, various projects, tasks and support the planning and execution of travel, meetings, and reports.
- This position may also train and supervise lower-level clerical staff.
Key Responsibilities
- Provide a comprehensive secretarial and administration service to the chief Executive across the range of his work.
- To maintain and organize the Chief Executive’s diary, filing system and all other relevant areas as necessary.
- Support the Chief Executive in projects, proposals, bids, etc. through research, consultation, term-management.
- To draft speeches, articles, briefings and project proposals as requested by the Chief Executive.
- To professionally represent the organization at sector networking events
- To facilitate meetings, schedule debriefing meetings so follow up action can be implemented.
- Also by arranging refreshments, seating and taking minutes as required
- To coordinate staff/board residential and meetings
- To respond to Board member, both orally and in writing
- To coordinate all senior management and board member travel arrangements
- To be responsible for receiving inquiries and providing an effective referral service to service users
- To ensure the effective management and update of all relevant databases
- To be amenable, professional and approachable at all times
WORKING CONDITIONS:
- The position is located in the regional office – Accra.
- Extended and unpredictable hours.
TRAINING AND EXPERIENCE:
- Educated to degree level standard or equivalent (desirable)
- Minimum 3 years’ executive/administrative assistant experience or equivalent combination of training and experience are necessary.
Skills and Abilities:
- Excellent written and verbal communication skills.
- High proficiency in the use of Microsoft applications required, including Outlook, PowerPoint, Word and Excel is required.
- Advanced knowledge of office equipment and advanced computer skills
- Ability to work independently, exercising initiative, discretion, and judgment and make appropriate decisions within the scope of assigned responsibility.
- Ability to work under tight deadlines and manage multiple projects.
- Must be tactful and professional.
- Handles details of a highly confidential and critical nature
- The ability to pay high attention to detail to ensure that high-quality work leaves the organization
- Experience in working with senior level executives within and outside the company, as well as experience with customers, visitors, vendors and other dignitaries.
- Prioritization skills and competent follow-through skills.
- Requires in-depth knowledge of company operations, policies, and procedures.
- Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
- Strong and excellent interpersonal skills with an approachable personality
- Flexibility, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
- Ability to work in a flexible manner – out of hours as required
- Excellent written English and the ability to communicate at all levels
- Excellent letter writing and organizational skills
- Ability to represent the company externally with key stakeholders
How to Apply
Interested Candidates should send their CVs together with Application letter stating the position being applied for to [email protected]
OR
The HR Manager P. O. Box CT 11252, Cantonments, Accra no later than Friday 30th June 2017.
Only Shortlisted candidates will be contacted