Family Health International Ghana Vacancies: Procurement Specialist - Jobs in Ghana

Family Health International Ghana Vacancies: Procurement Specialist

Posted on :

20 Jul, 2011

Category :

NGO Jobs in Ghana, Non Profit Organisation Jobs

Family Health International Ghana (FHI) is a global health and development organization whose science-based programs bring lasting change to the world’s most vulnerable people. Our approach is rigorous and evidence-driven. Among our worldwide staff of 2,500 are leading physicians, scientists, and technical experts in health, development, and management. Our work is global in scale yet country-focused, with international offices staffed by local professionals. Since 1971, we have worked with 1,400 partners in 125 countries, forging strong relationships with governments, diverse organizations, the private sector and communities. By applying science to programs, FHI is helping countries make measurable progress against disease, poverty, and inequity-improving lives for millions

Job Description

Supervisor: Deputy Country Director

Job Summary:
Perform purchasing functions and provide management assistance and technical expertise in the Purchasing Department with an emphasis on support of international procurement, small business plans and general compliance with funder requirements.

  1. Assist Management  in development, management, implementation and evaluation of appropriate systems, programmes and services related to the procurement function
  2. Assist Management in development and evaluation of departmental and over all domestic and international organisational goals and objectives, specifically as relate to purchasing and vendor management systems
  3. Participate in the development and implementation of training activities in the areas of purchasing control, ethics, small business utilisation and donor agency regulations/restrictions
  4. Provide procurement and technical/regulatory support to the Country Office and assist with the development and maintenance of written procurement policies in line with FHI and donor regulations
  5. Perform other related duties as assigned

Contribution:

  1. Provide technical assistance and support to Country Office as appropriate, particularly in regard to funder-mandated purchasing rules and restrictions
  2. Coordinate and support the implementation of FHI Purchasing procedures, particularly in consideration of compliance with specific funding agency requirements
  3. Perform routine Purchasing functions: review/process requisitions, issue bid requests and Purchase Orders with a delegated authority $10,000
  4. Support Management through researching and drafting appropriate funding approval letters, and other activities directed toward resolving donor compliance issues
  5. As required, acts as liaison to internal and external constituencies, vendors, sponsors, government agencies etc

Type and Nature of Contacts:

  1. Routine coordination and instructional dialog with FHI employees, contractors and funding agency representatives both on-site and as support to Country and Regional offices
  2. Represent FHI as contact and internal advocate
  3. Serve as a liaison to US regulatory agencies and government officials

Supervisory and Budget Responsibility:

  • No direct supervision or budget responsibilities at this time

 

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Required Skills or Experience

Expertise and Complexity:

  1. Work independently on multiple projects with minimal supervision
  2. Written and verbal communication skills; organizational and analytical skills
  3. Working knowledge relevant computer software (Word, Excel and other business software)
  4. Demonstrated technical knowledge in US government procurement / contract regulations, FAR, AIDA and including experience managing SBA programs and reporting requirements
  5. Sensitivity to international procurement issues such as product sourcing, supply chain management and export considerations
  6. Knowledge of budgets and contracts
  7. Knowledge of diagnostics laboratory equipment and supplies would be useful

Minimum Requirements:

  • BA/BSc and 5-7 years relevant experience or equivalent combination of education and experience; or Master’s and 3-5 years relevant experience or equivalent combination of education and experience

 

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