FAO Ghana Careers: Programme Assistant

GENERAL SERVICE VACANCY ANNOUNCEMENT NO: GS-01/11-RAF
Location: Accra, Ghana
Grade: G-5
Organizational Unit: FAO Sub-Regional Office for West Africa (SFW)
Duration: 1 year (Renewable)
Post Number: 1074113
CCOG Code: 2102

Duties and Responsibilities:
Under the general supervision of the FAO Sub-regional Co-ordinator for West Africa and the direct supervision of one or more officers as assigned, the incumbent provides responsible secretarial  and programme support duties as follows.

1. Collects, processes and summarises data and other relevant background information on the countries and on the sub-region as a whole for briefing and review by the requester and use of SFW;
2. Maintains, logs, files and databases, and updates records in prescribed format for subsequent use covering the different technical and administrative areas relevant for SFW (focal point for the unit’s secretarial)
3. Assists in the preparation/consolidation of the unit’s travel plan, work plan and budget including periodic budgetary reports and income processing;
4. Assists in the logistics of the professional officers’ missions, the preparation, approval and monitoring of Letters of Agreement, and the initiation and follow-up on expert/consultant contracts
5. Organizes meetings/workshops held within the sub-region (i.e. preparation of budgets, co-ordinating travel and accommodation of participants, paying DSA, compilation of related presentations; recruitment of appropriate personnel and organization of secretariat; and other related logistics)
6. Translates correspondence and documents from French to English and vice-versa;
7. Participates in internal meetings to provide information on administrative matters, take notes and prepare respective minutes;
8. Supervises and co-ordinates the work of the other Secretary/Programme Clerks (G4) ensuring that all the Unit offices are properly assisted;
9. Performs other duties as required

Required Skills or Experience