International Finance Corporation (IFC) Vacancies 2012 (2 Positions)

The International Finance Corporation (IFC) is member of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. In addition to its investment work, IFC is providing Advisory Services (AS) aimed at specific aspects of private sector development.

1. Team Assistant

Job Description

The International Finance Corporation’s country office in Ghana, is seeking to recruit a highly motivated and well-organized Team Assistant who can provide effective and efficient administrative assistance. The selected candidate should have good judgment and excellent interpersonal skills. She/he will contribute to the smooth running of the daily administrative support of the team under his guidance and supervision of the assigned Team leader and Office Administrator. She/he will also be ready to play an integral part of a tightly-knit and motivated team, and to step up to undertake new responsibilities and challenges with enthusiasm. The office covers Ghana and five other countries in the West African sub-region: Benin, Burkina Faso, Guinea, Niger, and Togo. The position will be based in Accra.

This is a 2-year term appointment.

Duties and Responsibilities:
Duties will include, but are not limited to the following:

Providing administrative assistance to the appointed team, which includes five officers
Preparing correspondence and documents, ensuring compliance with the IFC/Bank procedures and standards to meet specific deadlines
Organizing travel arrangements for members of the team
Using basic keyboard and word processing skills to assist in the preparation of presentations, documents, memos, letters, faxes and electronic mail
Provide administrative support to staff visiting the team and assisting in the preparation and logistical planning for the team’s events (e.g. conferences, meetings, seminars etc), working closely with the team and the office events coordinator as necessary
Performing basic office functions, to include but not limited to, sorting and distributing incoming mail and faxes, answering telephones calls in the absence of members of the team, maintaining unit files and contact databases, photocopying, handling team courier, etc
Acting as back-up to other Administrative and Client Support (ACS) colleagues in their absence or during busy periods
Undertaking the ad hoc duties that may be assigned

Required Skills or Experience

Selection Criteria:

High School Diploma or equivalent, with a minimum of 2 years’ relevant office administration experience
High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature
High degree of motivation, initiative, flexibility and reliability
Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally
Proven ability to work effectively in a team-oriented, multi-cultural environment, and function as an effective team member in various groups
Strong written and verbal communication skills to prepare/draft communications and ensure quality of written outputs
Proficiency in using advanced computer applications – Microsoft Office (Excel, Word, PowerPoint); ability to learn and use new software/technology; knowledge of World Bank policies and procedures would be an advantage
Effective time management and organizational skills with the ability to produce high quality work under pressure
Fluency in English is essential; working knowledge of French is an advantage

2. Programme Assistant

Job Description

The International Finance Corporation’s Sub-Saharan Africa Development, is seeking to recruit a highly motivated and well-organized Program Assistant who can support the Country Manager, ensuring the effective operation of the office, covering Ghana and five other countries in the West African sub-region (Benin, Burkina Faso, Guinea, Niger and Togo) The position will be based in Accra.

This is a 2-year term appointment.

Duties and Responsibilities:

Provide full administrative and secretarial support tot the Country Manager to ensure the smooth operation of the Office
Coordinate the Manager’s calender, schedule and travel arrangements; ensure the Country Manager is fully prepared for each meeting/presentation/events
Maintain a strong overview of the office’s work program, ensuring timely delivery of tasks/actions needed by the Manager and senior staff in the office. Ensure that the Country Manager’s action list is consistently current
Ability to liaise with the various Ministries, Departments and Agencies of the Government in order to be able to schedule meetings on behalf of the Country Manager
Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and World Bank Group guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence
Proactively handle incoming emails, delegating these to the relevant staff members and following up to make sure that they are handled on time. Independently prepare answers to queries
Follow up to ensure that management decisions and assignments are properly carried out
File, retrieve and track information for the Country Manager’s office
Ad-hoc duties as required by this office

Required Skills or Experience

Selection Criteria:

Minimum of a High School Diploma or equivalent (college diploma preferred) or equivalent diploma, with a minimum of 7 years’ relevant experience
Excellent organizational, administrative, and time management skills – with a proven ability to work promptly and efficiently under pressure and meet tight deadlines with a minimum of supervision, including multi-tasking. Advanced knowledge of World Bank Group’s computer software packages (i.e. Word, Lotus Notes, Excel, SAP, etc) will be an advantage
Ability to quickly understand the Department’s business and continuously relate these to the level and quality of support required
Maturity, discretion and good judgment; absolute integrity in handling confidential information
Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy
Proven ability to work effectively in a team-oriented, multi-cultural environment, and function as an effective team member in various groups, etc
High degree of resourcefulness, ability to anticipate and solve problems and demonstrated willingness to go the extra mile
Strong written and verbal communication skills
Fluency in English and French essential

How To Apply

Apply at our website: www.ifc.org/careers lick on”Current Opportunities” and submit your information online. Candidates are invited to apply no later than January 21, 2012.

No telephone calls, paper mails or faxes will be accepted

All applications will be treated in the strictest confidence

Closing 21 Jan, 2012

International Finance Corporation (IFC) Vacancies 2012 (2 Positions)

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