West Africa Civil Society Institute Vacancy: Executive Assistant

The West Africa Civil Society Institute (WACSI) was established by the Open Society Initiative for West Africa (OSIWA) in December 2005. As part of its strategic engagement in the promotion of democratization and good governance in Africa, OSIWA conceived the idea of establishing WACSI for the development of the capacity of civil society organizations (CSOs) in West Africa.

The objectives of WACSI are primarily to serve as an independent resource center for civil society organisations in West Africa through knowledge production, policy generation, training and capacity development in the sub-region; to strengthen and promote the institutionalisation of CSOs, and enhance their skills and capacity to engage state and policy processes effectively.

Job Description

WACSI seeks committed, motivated and dynamic persons to join its team in contributing to enhancing civil society’s professionalism, efficiency and effectiveness in West Africa. Applications are hereby invited from suitably qualified persons for the under listed position.

Provide personal administrative support and assistance to Executive Director:

Prepare and edit correspondence, communications, presentations and other documents
File and retrieve documents and reference materials
Conduct relevant research, assemble and analyze data to prepare reports and documents
Manage and maintain executives schedules, appointments and travel arrangements for the ED
Arrange and coordinate meetings and events
Record, transcribe and distribute minutes of meetings
Monitor, respond to and distribute incoming communications
Answer and manage incoming calls to ED’s Office
Receive and interact with incoming visitors to ED’s Office
Review operating practices and implement improvements where necessary
Other duties assigned by Executive Director

Required Skills or Experience

Preferred university degree or Higher National Diploma in relevant discipline (Secretaryship or Business Administration)
3 years’ experience providing support at the executive level in an international or Non-governmental organization
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
Knowledge of standard office administrative practices and procedures
Fluency in English and French

How To Apply

Interested applicants for position must submit their application letter and Curriculum Vitae/Resume, by email to the Administrative Officer at WACSI at: [email protected]

WACSI is an equal opportunities employer

Offer valid till: 26 Apr, 2011