Posted on :
18 Nov, 2013
18 Nov, 2013
Job Title: Logistics Assistant
Under the direct supervision of the senior logistics assistant, and in coordination with other logistics staff and other departments of the organisation, the incumbent will:
Major Duties and Responsibilities:
• In accordance with established procedures, thoroughly check the information recorded in hard-copy documents for clarity and corrections
• Enter data from these documents into the office’s commodity tracking database system
• Maintain filing systems and archives for swift and easy retrieval of information
• Identify and report the type and number of data errors that occur in the commodity tracking system and recommend ways of reducing them
• Analyze data from the commodity tracking system and report any discrepancies or irregularities to the senior logistics assistant
• Ensure that all information and reports requested are provided promptly and efficiently
• Liaise with other logistics colleagues to resolve any queries or discrepancies in reports or records
• Collect and organize information, which could be used to improve the quality of existing information systems and communicate this information to the senior logistic assistant
• Share knowledge and experience with other staff members and work to foster team spirit
• Monitor and record the frequency of data transfer between all locations within the country
• Perform The duties of the senior logistics assistant during his or her absence
• Provide reports and analysis of the .status of deliveries in relation to commodity allocations, of logistical transactions such as re-allocations and of any loans and swap arrangement
• Perform any other related duties requested by the senior logistics assistant
Qualification Required & Experience
• Secondary school education
• At least four (4)years of progressively responsible logistics and supply chain
• management experience in a company, national or international organization or NGO
• Excellent knowledge of Microsoft software applications, particularly MS Office
• Good working knowledge of Oracle or another relational database management system
Language
• Fluency in both written and oral English.
Location: Accra
How To Apply For The Job
Applicants should submit their applications with 3 references including Curriculum Vitae in sealed envelopes marked “Logistics Assistant (COMPAS)” and sent to the address below or hand-delivered to WFP Office, located after the Fire Service traffic light towards Flair Catering or Kumodzi Hospital:
The Human Resource Unit
UN World Food Programme
No.7, 7th Rangoon Close, Cantonments
P. O. Box 1423
Accra, Ghana
Closing Date: 25 November, 2013
• ONLY SHORT-LISTED CANDIDATES MEETING THE CRITERIA WILL BE CONTACTED.
• QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY