Posted on :

29 Sep, 2016

Category :

Administrative Jobs in Ghana

The African Capacity Building Foundation (ACBF) was established in 1991 to build sustainable human and institutional capacity in support of Africa’s development.  The Foundation’s goal is to improve the lives and prospects of people throughout the African continent. ACBF supports capacity development in Africa through grants making, knowledge sharing and technical assistance to countries and regional and sub-regional organizations. ACBF’s approach to capacity development focuses on addressing capacity needs and gaps as well as on stakeholder ownership of interventions, project and program sustainability and synergy of interventions with other development funding institutions.

Job Description

Job Title: Protocol Assistant

The Foundation seeks to recruit a Protocol Assistant who will be responsible for the following duties and responsibilities among others;

  • Maintain the Foundation’s Diplomatic list ensuring that all details and other groupings of the diplomatic community in the host country are accurate and ensures that an updated list is maintained at all times.
  • Process the accreditation, residence status and diplomatic identity cards of international staff members and their dependents.
  • Arrange for the smooth arrival and departure of relevant travelers attending ACBF-sponsored functions by securing visas as well as meeting and seeing off VIPs at the airport
  • Process and obtain Visas for the Foundation’s visitors and staff members from all Embassies.
  • Process and follow up all correspondence to the relevant authorities in processing requests for exports/imports of goods for the Foundation including staff member’s vehicles.
  • Develop and maintain effective networks and working relationships with government, donors, diplomatic missions, international organizations, civil society organizations and other relevant partners; Arrange briefings and meetings with such agencies when required.
  • Support the Communications Unit with the raising of the Foundation’s profile and awareness of ACBF Regional Office.
  • Drive the Regional Director and staff members for their appointments, official trips and meetings logging all the trips and mileage.

Selection Criteria

Selection will be on a competitive basis and the following minimum qualifications, experience and competencies are required:


Minimum of a Bachelor’s Degree in Social Sciences, International Relations or any related field, with Driver’s License.

Work Experience: Minimum of 2 years’ experience with the Ministry of Foreign Affairs and/or with an International Organisation or Diplomatic Mission.

Language:  Very good knowledge of English (written and spoken). Knowledge of French


would be an added advantage.

Functional Competencies:

  • Strong organising, work planning and scheduling skills.
  • Excellent communication skills both written and oral with ability to demonstrate sensitivity, tact and diplomacy in internal as well as external relations.
  • Ability to interact with senior levels, exercising the highest responsibility to handle confidential and sensitive issues in a responsible and mature manner.
  • Excellent interpersonal skills, and the ability to work in a multicultural environment
  • Excellent computer knowledge (MS applications, web and social media)

How to Apply

Application Process Applications, quoting the reference “Protocol Assistant/15/16,” including curriculum vitae, motivation letter including university transcription with three (3) referees should be received at the address below by 22 October 2016.

The Executive Secretary
The African Capacity Building Foundation
P.O. Box 1562
HARARE, Zimbabwe
E-mail: [email protected]

Only candidates under serious consideration will be contacted.

The Executive Secretary reserves the right to appoint a candidate at a lower level.

This position is open to nationals of Ghana and other nationals with valid Ghanaian work permit.

Qualified female candidates are strongly encouraged to apply.

ACBF is a smoke-free environment.

Anybody asking you to pay money to schedule your interview or offer you job may be a scam

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