ACDF Ghana Jobs Feb. 2017

Posted on :

16 Feb, 2017

Category :

Administrative Jobs in Ghana

ACBF was established by African Governments and their Development Partners to help build sustainable human and institutional capacity for good governance and development management.

Established in 1991, the African Capacity Building Foundation (ACBF) builds human and institutional capacity for good governance and economic development in Africa. To date the Foundation has empowered governments, parliaments, civic society, private sector and higher education institutions in more than 45 countries and 6 regional economic communities. ACBF supports capacity development through investments, technical support, knowledge generation and sharing across Africa.

Job Description

Job Title: Administrative Assistant

 Grade: SL-II

Contract Type: Fixed Term Renewable (subject to probationary

period of one year)

Department: Operations, West and Central Africa

Duty Station: Accra, Ghana

Basic Description of the Position

The Administrative Assistant provides a full range of administrative support to the department, coordinate and monitor actions in support of department work activities ensuring high quality, accuracy and consistency of work.

Duties & Responsibilities

  1. Provide administrative support including drafting, reviewing and dispatching of correspondence, reports, documents; independently draft and finalize correspondence of administrative nature such as Note Verbales, interim replies and presentations as guided by supervisor.
  1. Develop and maintain the department’s database of projects and programs and to ensure coherence of programme work and activities. Remind Supervisor of deadlines and maintain a follow-up system.
  1. Organize the travel arrangements for staff members and consultants of the department, including raising travel requests, visa applications, finalizing travel itineraries and hotel bookings etc; and following up and maintaining records on the submission of Statement of Expenses (SOEs).
  1. Manage event calendars for the department and assist with planning and arranging logistics for meetings and workshop and process all necessary documentation.
  1. Receive, screen and log all incoming and outgoing correspondence, search for information, update and maintain unit filing system (paper based, electronic and database of all records and files.).
  1. Ensure that staff members in the department have required office supplies to perform their duties, and provide other duties as required.
  1. Perform other duties assigned by the Manager and Officers of the department. 

Selection Criteria

Selection will be on a competitive basis and the following qualifications, experience and competencies are required;

Education: 

A minimum of a Bachelor’s degree in Business or Public Administration, Social Sciences from an accredited institution.  Secretarial training would be an added advantage.

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Experience:

At least five years’ of progressive and relevant administrative experience is required. Experience in usage of Microsoft office software packages and knowledge of spreadsheet and database packages.

Languages:

Very good knowledge of English and French (written and spoken).

Core Competencies

  • Planning and organising
  • Teamwork and collaboration
  • Communication
  • Respect for organisational,intercultural and ethical values
  • Learning and Innovation

Functional Skills and Knowledge:

  • Ability to handle large volumes of assignments accurately and thoroughly while balancing multiple agendas.
  • Good filing and organising, work planning and scheduling skills
  • Excellent time management skills

Only candidates under serious consideration will be contacted. The Executive Secretary reserves the right to appoint a candidate at a lower level.

This position is open to nationals of Ghana and other nationals with valid Ghanaian work permit. 

Qualified female candidates are strongly encouraged to apply.

ACBF is a smoke-free environment.

How to Apply

APPLICATION PROCESS

Applications, quoting the reference “Administrative Assistant/04/17,” including curriculum vitae with three (3) referees should be received at the address below by 28 February 2017.

The Executive Secretary
The African Capacity Building Foundation
P.O. Box 1562
HARARE, Zimbabwe

E-mail: [email protected]

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