Administrative Assistant at RTI International

RTI (www.rti.org) is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition. RTI offers innovative research and development and a full spectrum of multidisciplinary services. Universities in North Carolina founded RTI in 1956 as the first scientific organization in and centerpiece of the Research Triangle Park.

Job Summary

Position Summary:
The Administrative Assistant position will perform/provide a wide variety of on-going administrative support to the project team.

This person will be responsible for assisting in day-to-day practices as requested by the Technical Manager, including typing, filing and handling of correspondence in relation to procurement, inventory, personnel and logistics support.

•  Set up and maintain filing systems for all administrative documents as per RTI’s filing system
•  Maintain Personnel Files and update records as required
•  Receive requests from Staff for goods and/or services and prepare the requisition for approval as per RTI procedures
•  Once approved, assist in obtaining quotations, from vendors
•  Prepare Purchase Orders in accordance with RTI procedures & USAID regulations and forward the PO to the Technical Manager
•  Co-ordinate travel arrangements as required for RTI staff, including flight reservations, accommodations, visas and transport
•  Oversee the refurbishment of office (including, but not limited to, purchase of equipment, computer, scanner, photocopier, furniture, Internet hook-up, re-wire of the office, and office painting)
•  Arrange for servicing of optical scanners
•  Help to co-ordinate logistical arrangements to ensure activities are carried out as designed, efficiently, on-time and according to project guidelines
•  Help to arrange workshops, training sessions, and dissemination venues
•  Arrange meetings for the Technical Manager and visiting RTI staff as needed
•  Arrange for printing of training materials, test booklets, answer sheets, and other documents necessary to carry out planned activities
•  Review all payment requests (vouchers, disbursement, receipt and general journal vouchers) for expenditures and ensure that expenses are allowable and allocable to the project
•  Assist in maintaining all Office Equipment, Computers, Photocopiers and Telephone System
•  Ensure that all RTI assets are safeguarded and used properly and maintain the inventory system of non-expendable and supplies according to RTI procedures

Qualification Required & Experience

Bachelor’s degree and 1+ years relevant experience

Knowledge, Skills and Abilities:

•  Knowledge of USAID regulations;
•  Fully proficient in MS Office
•  Superior integrity, work habits, and ability to meet deadlines;
•  Hard-working and team player;
•  Speaks proficient and fluent English and has strong skills in writing;
•  Trainable and willing to learn
•  Strong planning, organisation and problem-solving skills
•  Ability to work hands-on, independently, and within team in difficult work environment
•  Culturally astute, respectful and tolerant

How To Apply For The Job

Please send your CV and Cover Letter to:

[email protected]

Closing Date: 03 December, 2012

Prior experience working on a USAID project is preferred