Akka Kappa Ltd Property Solutions jobs 2019

Posted on :

28 Oct, 2019

Category :

Secretary Jobs in Ghana

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Managing Director’s working life and communication.

Job Description

Job Title: Personal Assistant 

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Responsibilities

  1. Acting as the first point of contact to the Managing Director
  2. Managing diaries, organizing meetings, setting appointments, often controlling access to the Managing Director
  3. Receiving phone inquiries and requests, correspondences and handling them where appropriate
  4. Arranging travel, visas, and accommodation as and when necessary
  5. Reminding the Managing Director of important tasks and deadlines
  6. Devising and maintaining office systems, including data management and filing
  7. Organizing meetings, ensuring the Managing Director is well prepared for meetings and taking minutes
  8. Liaising with clients, suppliers and other staff
  9. Conducting research on behalf of the Managing Director
  10. Typing, compiling and preparing reports, presentations, and correspondence
  11. Miscellaneous tasks to support the Managing Director

Job Requirements/Qualification

  • Proven work experience as a Personal Assistant
  • First Degree in any relevant Discipline
  • Knowledge of office management systems and procedures

Key skills

  1. Discretion and trustworthiness
  2. Good oral and written communication skills
  3. Flexibility and adaptability
  4. Outstanding organizational and time management skills
  5. Ability to multitask and prioritize daily workload
  6. Ability to be proactive and take initiative
  7. Tact and Diplomacy
  8. Knowledge of standard software packages (Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint)


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