Posted on :
4 Jul, 2014
4 Jul, 2014
The U.S. Embassy in Accra, Ghana is seeking an individual for the position of VISA CLERK in the Consular Section of the Embassy.
BASIC FUNCTION OF POSITION
Incumbent performs clerical and related work pertaining to visa services. He/she serves as a Visa Clerk and general consular assistant, working in the Visa Unit and in the reception areas. Serves as a Visa Clerk-cross-trained to assist in the Non Immigrant Visa (NIV), Immigrant Visa (IV) and American Citizens Services (ACS) units of the consular section. Incumbent reviews visa application and supporting documents for completeness; checks for potential fraud and makes initial assessment of applicant’s credibility. Using consular specific fraud detection software, incumbent confirms the identity of visa applicants; uses the Department computer systems as enabled to confirm the prudence of a visa issuance; and performs any other duties that may be assigned.
POSITION NO: A52725
Qualification Required & Experience
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
• Completion of Secondary and Secretarial or Business School is required.
• Two to three years of progressively responsible experience in work involving the application of relatively complex regulatory material and public contact, or other closely related experience is required. The lesser amount is acceptable if acquired in the performance of visa work.
• Level IV (Fluent) in English is required. High degree of proficiency in both the written and spoken language, including the ability to translate in Twi, Ga or Ewe. On occasion, the job holder may need to act as an interpreter. Language proficiency will be tested.
• A good working knowledge of applicable laws, regulations, and procedures in processing of routine to moderately complex visas.
• Must be able to use a computer and basic software, such as Word and Excel or similar programs; type 25 wpm with minimal errors. Typing and computer skills will be tested.
• Ability to work under continuous pressure, use of tact and good judgment in dealing with the public; ability to draft relatively uninvolved correspondence in English or local language; have excellent interpersonal skills; and must be proficient in NIV, IV, and DV consular computer applications in ALMA.
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed
(WAE) work schedule.
How To Apply For The Job
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member (DS-174): or
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information): plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form
DD-214 with their application. Candidates who claim conditional US Veteran preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. A telephone number, post office box and/or e-mail address where we can contact you to schedule an interview.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
1. All applications must have the Position Number and Position Title identified.
2. All “Hard Copy”/printed applications must be submitted to the Mail Room at the
Chancery. Hard Copy Applications submitted through any other office will not be accepted. You may apply on-line using the email address.:-
This is the preferred means of applying for a position with the American Embassy.
3. ALL APPLICATIONS MUST BE FOR AN OPEN/ADVERTIZED POSITION. APPLICATIONS PREVIOUSLY CONSIDERED FOR A JOB WILL NOT BE HELD/CONSIDERED FOR FUTURE JOBS. IF YOU ARE INTERESTED, YOU MUST RE-APPLY.
SUBMIT APPLICATION TO:
Human Resources Office
Through the Mailroom, Chancery
American Embassy, Accra
P.O. Box GP194, Accra
POINT OF CONTACT:
E-mail: [email protected]
Closing Date: 18 July, 2014
NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.