April 2018 Jobs At G4S

G4S is the world’s leading international security solutions group, which specialises in outsourced business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 125 countries and 657,000 employees.

G4S operates in over 25 countries in Africa and employs over 105 000 people on the continent. At G4S South Africa, our vision is to be recognised as the leader in providing security solutions. We therefore endeavour to build and maintain a motivated, capable workforce who are proud to work for our region and able to deliver our commercial strategy. We continue to build on the excellent people management practices which are in place across the Group in order to fully engage our workforce.

G4S is an organisation which is defined by its values, which are:

We act with Integrity and Respect – Our business activities and relationships are built on trust, honesty and openness. We do what we promise and always strive to do the right thing. We listen. We treat our colleagues, customers and those in our care with the utmost respect.
We are passionate about Safety, Security and Service Excellence – We are passionate about working safely and take great care to protect our colleagues and customers from harm. We are experts in security and use that knowledge to protect our customer’s assets. We keep our promises and are passionate about delivering high levels of customer service.
We achieve this through Innovation and Teamwork – We invest in technology and best practice to continuously improve the products and services we offer. We challenge ourselves to find new ways of helping our customers achieve their goals. We work together as a team, valuing everyone’s contribution, to ensure we achieve the best results for our customers and our business.

Job Description

Job Title: Records Officer (Accra) – G4S Security Services

The Records Officer will:

• Reports to the Human Resource Manager
• Maintain and manage the records room of the HR Department

Role Responsibility:

• Oversee the management of electronic and/or paper-based documents and files
• Advises on and implements new records management policies and classification system
• Carries out documentation on new recruits and issues staff ID numbers
• Creates personnel files for newly hired staff and receives staff details and files them
• Facilitate the development of filing systems and maintaining these to meet administrative, legal and financial requirements
• Makes photocopies of letters and distributes copies appropriately and then makes arrangements for delivery of external copies.
• Files all correspondence on employees status i.e. dismissal, termination, resignation acceptance, invitation to hearing, outcome of hearing, excuse duty form, annual leave application, suspension, promotion, demotion, pay review etc.
• Updates the files in the records room periodically i.e. archive inactive files after every two years.
• Prepares submits reports of newly hired employees to the Human Resource Manager and submit a cumulative report at month end.
• Carries out employee files audit and submit report to HR Manager on quarterly basis
• Effectively listens to others, expressing ideas, both orally and in writing and providing relevant and timely support with feedback information to HRM.
• Proper filing of personnel records and other related documents. Neat  and arranged
• Assist staff in other departments on the management of the records and information
• Performs any other duties that may be assigned from time to time

The Ideal Candidate:

• A Diploma in Library and Information Science, Records management or Archive Management or a related field from a certified University
• Two years (2) relevant working experience
• High level of integrity and confidentiality
• Excellent organization skills and ability to work with minimal supervision
• Good communication and interpersonal skills
•  IT literacy