Posted on :
25 May, 2018
25 May, 2018
The High Commission of Canada in Accra, Ghana, is soliciting applications for Assistant level positions. Assistant level positions may work in various sections of the mission (migration, administration, development, trade) and undertake tasks such as providing administrative support and services; providing and creating information and/or documentation; providing support for ongoing program activities; responding to requests from clients and performing other duties as required.
Job Title: Common Services Assistant
Applicants must clearly and explicitly demonstrate in both their CV and Self-Assessment Screening Form that they meet the essential qualifications on education, language and experience criteria listed to be screened into this competition. Only candidates that meet the language, experience and education qualifications will be invited for assessment.
• Minimum bachelor’s degree from a recognized university.
• Fluency in English (oral & written)
• *Recent significant experience working in an office environment in a support capacity.
• *Recent significant experience in use of computers, including MS Office and internet research skills.
• **Recent experience in liaising and working with clients (internal or external), partners or stakeholders.
*Recent significant experience is defined as a minimum of 2 years within the last 5 years.
** Recent experience is defined as a minimum of 1 year within the last 3 years.
Knowledge of standard office procedures & practices:
• filing correspondence
• responding to routine inquiries in writing
• managing agendas and schedules
• making bookings and arrangements
• dispatching and receiving items
• maintaining supplies and inventories
• Ability to use office software products including Microsoft Office proficiently
• Ability to establish and maintain effective and professional interpersonal relationships with clients, colleagues, and supervisors
• Effective interactive communication (oral & written) centred around good judgement
• Excellent planning and organizational skills
• Client focus
• Respect for confidentiality/privacy
Preference may be given to candidates who have the following asset qualifications:
• Experience working in a similar capacity at a diplomatic mission or international organization
• Knowledge of the Canadian Immigration and Refugee Protection Act & Regulations
• Experience in accounting, financial transactions, tracking budgets, or use of ERP software (SAP)
• Written and spoken fluency in French
If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in CV and letter.
• May be requested to work overtime (evenings/weekends) as required.
Condition(s) of Employment:
• Ability to obtain and retain a Government of Canada Enhanced Reliability security screening;
• Ability to meet the medical requirements as defined by the employer. Successful candidate(s) may be required to undergo a medical evaluation.
Area of selection:
This competition is open to locally engaged staff at the High Commission of Canada in Accra and to all people who have the right to legally reside and work in Ghana, who meet all of the essential qualifications and employment conditions and whose applications are received before the closing date. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.
How to apply
• Please follow the link www.wfca-tpce.com and complete the online application form. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Please note that some email systems may block emails from unknown users. Candidates should include an email address that accepts emails from unknown users and regularly check their email, including junk mail.
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The High Commission of Canada to Ghana does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The High Commission of Canada in Ghana does not sponsor work permits directly or indirectly
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the High Commission of Canada to Ghana which might arise in the 12 months following the completion of this competition.