Posted on :
20 Jun, 2018
20 Jun, 2018
Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in 18 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.
Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches.The Africa Regional Office located in Kampala, Uganda, supports 8 country offices including; Burundi, Ethiopia, Ghana, Mali, Mozambique, Rwanda, Uganda and Tanzania.
Job Title: Logistics Coordinator
The Logistics Coordinator reports directly to the Finance Manager (FM) and is responsible for procurement and transportation activities in the respective country. The incumbent also manage store and fixed assets, support administration and oversee execution of rehabilitation projects. The incumbent works closely with the Program Manager, Finance Coordinators and Project Officers as required.
Supervisory And Advisory Responsibilities:
Indirect Advisory Responsibilities
The incumbent provides advice to project staff on logistics and procurement related issues.
In accordance with Right To Play (RTP) approved policies and procedures, the incumbent is responsible for:
Logistics and Fleet Management:
Ensures all maintenance and control of RTP/donor logistics and procedures are fulfilled.
Ensures that timely periodic vehicles/generators maintenance is conducted according to specific kilometre coverage and running time.
Monitors the issuing and use of fuel by maintaining an accurate, clear and transparent record of fuel consumption.
Advises on road conditions for country side travel to ensure the safety of passengers.
Coordinates transportation of staff and goods in the field.
In coordination with Finance Officer/Finance and Administration Officer, ensures timely payment of all RTP utility bills, subscriptions and other bills.
Liaises with relevant government ministries, customs authorities and other departments for the clearing of imported/exported goods.
Facilitates arrangements for visitors, meetings, conferences and special events.
Coordinates and facilitates the procurement requirements of the program office on the basis of the procurement policy guidelines.
Reviews pre-qualification suppliers list against procurement policy.
Ensures compliance with procurement procedures as per field-authorization level manual.
Responsible for procurement committees’ constitution and for arranging meetings to make purchase decisions.
Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
Ensures invoices received reconcile to purchase orders and matched receipts of purchase orders.
Handles contract management in regards to renewal
Rehabilitation Project Management
Manages all technical and scheduling project aspects and coordinates with other team members toward an effective and efficient execution of the project.
Coordinates with construction managers to ensure proper and on time implementation of the project.
Follows up on the implementation of the rehabilitation work and provides Program Manager/Country Manager with continuous updates.
Follows up with contractors on quality of delivery, payment and project end
Store and fixed assets management
Oversees the management of the store and keeps the store in good condition.
Checks balances of goods and equipment and reports to Finance Officer.
Keeps and registers returned used projects materials.
Produces monthly stock reports for Finance Officer and CD consideration.
Develops appropriate systems and procedures for the management of the programme’s assets, adapted to the specific needs of each site.
Supervises and monitors all drivers in their daily duties such as daily vehicle inspections, preventative maintenance reporting, logbooks, cleaning of vehicles and adherence to safety.
Ensures that the direct reporting team are familiar with their roles and responsibilities within their individual job profiles and provides all coaching and support to build their capacity.
Carries out the performance appraisal of the direct reporting team.
Performs other duties as assigned.
Physical Environment And Effort: The incumbent is expected to be in the office most of the time with regular visits to other offices to check on the assets and inventory. He/she is expected to visit the project site to follow up on rehabilitation projects, with possible visits to suppliers.
Sensory Demands: The job requires accuracy and attention to details.
Mental Demands: The job requires attention to the quality of the goods and products as well as deadlines.
Internal: Country Manager, Project Manager, all Project staff.
External: Vendors, suppliers, contractors and service providers.
Required Skills or Experience
Bachelors’ degree in Logistics and Supply Chain Management or related discipline
Five (5) years’ experience in Logistics Management with I/NGO’s
Competencies / Personal Attributes
High level of Professional ethics and integrity
Strong analytical skills
Ability to multitask and prioritize
Ability to plan and deliver in a timely manner
Effective organization skills
Excellent interpersonal and communication skills both written and verbal
Excellent research and negotiation skills
A solid team player with respect for others
Ability to manage a team and provide feedback
Computer literacy in Word, Excel and PowerPoint
Ability to use automated procurement systems
Understanding of fleet management
Skilled in record keeping and documentation
Fluency in written and spoken English and local language(s).
Desired Qualifications (An Asset)
Degree in Project Management
Masters in Logistics and Supply Chain Management or related discipline
Holding a driving license “C”
Experience in working with NGO or I/NGOs
Problem Solving: The incumbent is expected to follow the established work procedures while using analytical skills to solve work related problems.
Financial Impact: The incumbent is expected to be accountable for purchasing goods and items within the assigned budgets.
Information Management: The incumbent is expected to keep information, records, data and files related to procurement in safe place and share the information only with the authorized level.
Continuous Improvement: The incumbent is expected to introduce improvements to the quality, price, and management of goods and assets.
Relationship Management: The incumbent is expected to enhance relationships with suppliers and vendors by keeping in contact with them and ensuring all invoices are being paid on time.
Additional Job Related Conditions
The incumbent is required to travel within the country, outside travel is possible
How to Apply
If you are interested in applying for this position, please send your resume and cover letter to: [email protected] and kindly include “Training Officer” and your name in the subject line. While we thank all applicants for their interest, only those selected for interviews will be contacted.
Closing Date : 14th July, 2018