Catholic Relief Services-USCCB Ghana: Administrative Officer

Posted on :

20 Jun, 2011

Category :

Administrative Jobs in Ghana, NGO Jobs in Ghana, Non Profit Organisation Jobs

Catholic Relief Services-USCCB Ghana, (CRS) an international non-governmental agency specializing in relief and community development is seeking qualified candidates to fill a senior position as Administrative Assistant to be based in the Tamale office. The incumbent will report the CRS Administrative Officer.

Purpose:
The Administrative Assistant will ensure that all visitors are well received; all telephone calls responded to and/or placed promptly and courteously, maintain a professionally organized reception environment. Also ensure efficient management of all stocks, staff leave and administrative records.

  • Handle visitors effectively and courteously, respond to inquiries and relay messages appropriately
  • Receive and make phone calls as well scan documents, and properly handle sensitive documents
  • Review and process international and post-paid mobile phone bills for settlement
  • Deal effectively and efficiently with all outgoing and incoming correspondence prior to distribution; sort and distribute mail and various materials
  • Maintain lobby and front desk area clean and free from clutter
  • Manage the stationery and provisions store maintaining up to date records and order materials and supplies as necessary
  • Conduct periodic stocktaking in consultation with supervisor and Finance
  • Organize, update, and file documents
  • Review requests for annual vocation, sick leave and personal days by staff for appropriateness of documentation
  • Prepare staff monthly cost allocation reports for review and submission to Finance
  • Provide clerical and secretarial support as required

Salary: Commensurate with experience 

Required Skills or Experience

  • HND in Secretaryship and Management with minimum of two (2) years working experience in a similar position or DBS (Secretaryship and Management) with three (3) years working experience
  • Must be proficient in the use of MS Word and Excel
  • Must have good oral and written communication skills
  • Good interpersonal skills (e.g. ability to handle difficult visitors)
  • Must be confident with a positive attitude

 

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How To Apply

Interested candidates should kindly email their cover letter, resume and three professional references to: [email protected] and[email protected] .

Only short-listed candidates will be acknowledge

closing 27th June, 2011

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