Posted on :
5 Dec, 2017
5 Dec, 2017
Under the guidance and direct supervision of the Operations Analyst, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.
The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information
Job Title: Human Resource Associate
Duties and Responsibilities
Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:
Full compliance of HR recording and reporting systems with UN rules and regulations,UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system;
Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities,application of entitlements, change management processes;
CO HR business processes mapping and elaboration of the content of internal StandardOperating Procedures (SOPs) in HR management.
Ensures effective administration of human resources focusing on achievement of the following results:
Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects;
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues;
Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
Maintenance of the CO staffing table. q Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB);
Administration of delegated International staff entitlements and position funding delegated to COs;
Administration of the CO rosters including e-rosters;
Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
Ensures proper staff performance management and career development focusing on achievement of the following results:
Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG;
Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, Operations Analyst and Learning Manager.
Ensures conduct of UN-related surveys focusing on achievement of the following results:
Collection of information and preparation of reports for comprehensive and interim localsalary, hardship and place-to-place surveys. Participation in the work of LSSC.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Organization of trainings for the operations/ projects staff on HR issues;
Synthesis of lessons learnt and best practices in HR;
Sound contributions to knowledge networks and communities of practice.
Building Strategic Partnerships:
Analyzes general information and selects materials in support of partnership building initiatives.
Promoting Organizational Learning and Knowledge Sharing:
Researches best practices and poses new, more effective ways of doing things;
Documents innovative strategies and new approaches.
Job Knowledge/Technical Expertise:
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Identifies new and better approaches to work processes and incorporates same in own work;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.
Promoting Organizational Change and Development:
Documents ‘best practices’ in organizational change and development within and outside the UN system;
Demonstrates ability to identify problems and proposes solutions.
Design and Implementation of Management Systems:
Uses information/databases/other management systems;
Provides inputs to the development of simple system components;
Makes recommendations related to work procedures and implementation of management systems.
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.
Promoting Accountability and Results-Based Management:
Gathers and disseminates information on best practice in accountability and results-based management systems;
Prepares timely inputs to reports.
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.
HR Certification Programme.
Required Skills and Experience
Secondary Education with specialized certification in HR;
University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
7 years of progressively responsible HR and/or administrative experience is required at the national or international leve’;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Fluency in the UN and national language of the duty station.