Family Health International (FHI) Ghana Recruitment 2011: Finance & Administrative Manager

Supervisor: Associate Director, Finance & Administration

Job Summary:
To provide accounting and financial support for all projects in the FHI/Ghana office.

1. Function as a lead support for fiscal year budgets preparations and other related financial benchmark dates
2. Assist with the accounting workflow in the review and audit of Country Office
3. Provide the initial support with the setup and changes to country office bank accounts
4. Provide support to financial staff with special projects in the area of financial analysis
5. Interface with C&G staff on pre-award reviews, banking issues, resolution of audited questioned costs, and financial close-outs
6. Review of accounting transactions, e.g. General Ledger accounts, wire transfers, check requests, and journal entries. Assure completeness of coding, documentation, and Process adjusting journal entries when necessary
7. Provide support for month-end closing of monthly financial statements
8. Payroll preparation
9. Monitoring of advances and Travel/Workshop expense reports finalization’s
10. Perform other duties as assigned

Contribution:

1. Process and monitor manual invoices and payments
2. Coordinate requests for special advances to field offices advance accounts or from field offices for sub-recipient activities
3. Support with problem resolution on Country Office cash advance accounts and bank reconciliations
4. Code and process to FHI check or wire requests for funds transfer for to office and Sub-recipients based on the monthly financial reports
5. Be responsible for monthly payroll
6. Audit consultants invoice against award letters and give initial authorizes for payment
7. Provide support for the preparation of annual program budgets and preparation of budgets for cost proposals
8. Ensure that blank/used cheque books are secured

Type and Nature of Contacts:

1. Routine coordination with FHI employees and consultants, on-site and in the field
2. Work with people to coordinate work assignments with other staff, and to resolve problem situations with tact
3. Interact with accounting colleagues domestically and internationally

Required Skills or Experience