Foreign and Commonwealth Office Vacancies 2018

Posted on :

10 Jul, 2018

Category :

Administrative Jobs in Ghana

To provide effective support services for the Estate & Facilities Management team, with responsibility for various support functions as well as for the cleaning services across the Mission. Services will meet agreed standards; customer satisfaction levels will be high; agreed policies and processes will be complied with.

Job Description

Job Title: Estates and Facilities Officer

Roles and responsibilities:

  • Preparation of accommodation for new arrivals, ensuring good standards of service and achieving customer satisfaction against agreed service standards.
  • Maintaining a database for the domestic equipment float, ensuring accuracy at all times, ensuring that the float is well-supplied, and delivering customer needs during transitions.
  • Maintenance of BHC amenities, in liaison with the Estates & Facilities Manager and relevant committees etc, ensuring good levels of customer satisfaction across the Mission.
  • Pyramid data entry; GPC holder; Requisition/receipt goods; general support functions to wider Estates Team as necessary.
  • Liaison with service providers (Water, Electricity, Waste, etc.) to ensure the best possible supply arrangements under value for money.
  • Advise staff on fees policy (Support by directing to information available) and initiating/up-dating DSs, PoC for any queries
  • Meeting customer requirements under SLAs, achieving Value for Money and efficiencies.
  • Update Master Estates Spreadsheet
  • Procurement of cleaning materials for the office and conducting spot checks.

Essential qualifications, skills and experience

  • Educated to degree level.
  • Experience in negotiations.
  • Good communication and interpersonal skills.
  • Strong customer focus with good attention to detail.
  • Display strong organizational, analytical and time management skills.
  • Well versed in Microsoft Office Applications.

Desirable qualifications, skills and experience

  • Proficient in written and spoken English Language

Required competencies

Achieving Commercial Outcomes, Delivering Value for Money, Managing a Quality Service, Delivering at Pace

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