Ghana Jobs: Ghana AIDS Commission: Executive Assistant

Responsible for managing the Director-General’s Secretariat and serves as the personal assistant. Performs administrative, managerial and secretarial duties aimed at facilitating the efficient functioning of the office of the Director-General

Duties & Responsibilities:

•Maintains an efficient record-keeping system at the DG Secretariat with appropriate storage and retrieval facilities
•Receives and screens correspondence for the Director-General
•Ensures strict confidentiality of records at the DG Secretariat and sees to it that such materials are fully secured
•Prepares draft correspondence for the attention of the Director-General and sees to the efficient despatch of the approved materials
•Arranges appointments for the Director-General in accordance with directives
•Ensures that the attention of the Director-General is brought promptly to critical functional issues and prepares the necessary background information for her/his action
•Maintains the Director-General’s diary and keeps her/him informed of schedules timeously
•Provides secretarial services to the Director-General and sees to their efficient delivery and management
•Covers meetings of the Director-General as required and prepares the necessary documentation
•Sees to travel protocol arrangements for officers as directed by the Director-General
Remuneration: Attractive

Required Skills or Experience

Qualification & Experience:

•Masters degree preferably in Administration (Public/Business) or Management Studies
•Plus minimum of three (3) years relevant working experience in administration and an appreciable level of secretarial practice or
•A first degree preferably in Administration, Management Studies or Secretaryship plus a minimum of eight (8) years relevant working experience in administration and an appreciable level of secretarial practice
•Must have very good communication and interpersonal skills
•Must be highly proficient in the use of the computer and the internet

How To Apply

Applicants together with detailed CVs and copies of certificates are to be submitted to the address below:

The Director-General
Ghana AIDS Commission
4th Floor
Ghana Olympic Committee Building
Adjacent Ridge Hospital

Tel: 0302-782262/3, 0302-764219 Fax: 0302-782264

E-mail: [email protected]