Habitat for Humanity Ghana Jobs: Executive Assistant

Posted on :

25 Jun, 2010

Category :

NGO Jobs in Ghana

Habitat for Humanity Ghana is a Christian NGO with a self-help housing program that works through community-based projects.

Job Description

The Executive Assistance, reporting to the National Director, will provide administrative, secretarial and HR support, to ensure optimal business functions

Provide a wide range of administrative, secretarial and HR support services to the National Director, and other managers as required
Develop, set up and document office secretarial systems
Process incoming and outgoing correspondence
Keep up-to-date on status of key projects
Draft/write correspondence and project reports as required
Coordinate the National Director’s schedule of appointment, meetings and other business functions
Coordinate travel plans/arrangements in-country as required
Coordinate the National Director’s schedule of appointments, meetings, and other business functions
Coordinate travel plans/arrangements in-country and externally
Maintain the National Director’s office files, ensuring the confidentiality of all documents
Assist in the logistics needs of visitors to the National Office, ensuring that transport and accommodation needs are taken care of in an efficient and proactive mannner
Maintain communication between the National Directors and the National Office employees
Provide customer service to internal and external customers
Ensure extensive follow-up on all project external quarterly reports

Required Skills or Experience

5 years’ related administrative support experience with 2 years at executive level
HR experience would be an advantage
A secretarial/administrative support diploma/first degree
Willingness to affirm the Christian principles of HFHI
Excellent organizational skills
Excellent Communication skills, verbal and written (English required)
Excellent interpersonal skills
Excellent computer skills, particularly MS Office Suite (Word, Excel, Outlook Mail)

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How To Apply

Interested person should email their CV’s and motivation letter to:

The National Director
P. M. B CT 196
Cantonments
Accra, Ghana

E-mail: [email protected]

Please note that correspondence will only be conducted with short-listed applicants only

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