Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Job Title: Project Coordinator
The Project Coordinator, under the management of the Country Director, will assume overall responsibility for the management and coordination of the Prospering Farmer Pillar of the Forever Chocolate Program Pilot Project in Ghana. This is an 18-month pilot project funded by Barry Callebaut and Heifer International in which Heifer International Ghana is responsible for diversifying and increasing the household income and resilience of 300 smallholder cocoa farmers. He/she will participate in defining implementation strategies and supervise the Project Assistants who will be based in the project communities. A key objective of this position is to coordinate the implementation of activities related to technical trainings and mentoring of beneficiary families and ensure compliance with the policies and procedures of Heifer International.
Essential Character Traits
Self-motivated, results oriented, intellectual curious, professional judgement, effective communicator, high integrity, accountable, values-committed pragmatic, inspirational and team player.
Responsibilities And Deliverables
Project Management (40%)
- Assume overall responsibility for the management of the Prospering Farmer Pillar including project resources ensuring adherence to the compliance and accountability policies.
- Ensure that all employees are engaged to work for the project are effectively managed to achieve their targets.
- Oversee the performance of any employees and partners engaged in the implementation of the project.
- Manage the implementation of the project to achieve the planned milestones.
- Facilitate the establishment of project management structures at the project and community levels.
- Profile and develop a database of all the potential resource persons in the project area that the project can utilize to provide specialized trainings once need arise.
- Develop and implement sustainability plans for the project.
- Over 80 % of the planned milestones achieved.
- Project resources maintained.
- Project Management structures operational and meetings documented which will include the Project Management Committee and others.
- Project sustainability and exit plans developed and implemented.
- A database developed and used to guide in engagement of external resources persons to support in implementation of certain trainings.
Project reporting (15%)
- Compile the monthly, quarterly and annual project progress reports and submit them in timely manner.
- Compile the donor reports as requested by the donor and submit them on schedule and in the recommended formats.
- Monthly, quarterly and annual project progress reports submitted on schedule using the right format.
- Donor reports are submitted as requested.
Manage the delivery of farmer trainings (15%)
- With support from the Social Capital Development and Training Manager, develop and manage the implementation of project training plan to ensure the target farmers are adequately trained according to the project plan.
- With support from the SCD&T Manager, oversee the formation and strengthening of Self Help Groups in the 4 districts targeted by the project through Value Based Community Development Approaches.
- Oversee the capacity building of farmers and SHGs on mushroom or egg production, savings and credit mobilization and group dynamics as planned in the project document.
- Training plan developed and made operational in each of the district targeted by the project.
- Self Help Groups are formed and strengthened to become active in their communities with increased application of Value Based Holistic Community Development approaches.
- Self Help Groups are trained on Group Dynamics, Savings and Credit Mobilization and technical aspects of mushroom and egg production as planned in the project document.
Annual planning and budgeting (10%)
- Develop an overall project operational plan aligned to the project log frame that will guide in project implementation.
- Development and implementation of project workplans (monthly, quarterly) that are aligned to the project log frame.
- Develop monthly and quarterly budgets aligned to the project workplan, and manage the spending as per the budgets.
- Review Monthly and Quarterly Budget Monitoring reports and provide reports on status of the project spending.
- On a quarterly basis, develop project procurement plans and submit to the procurement committee.
- Overall project operational plan developed and implemented.
- Project Workplans (monthly, quarterly) developed and implemented.
- Budgets (monthly, quarterly, annual projections) developed and managed ensuring spending variance is within +/- 10%
- Reports on status of monthly and quarterly project spending.
- Project procurement plans developed and shared with the procurement committee on a quarterly basis.
Private sector linkages, partnerships and collaboration (5%)
- Provide overall leadership in designing and implementing partnerships that will entail provision of specialized business advisory services and training to address the commercial needs of various value chain actors within the mushroom and egg value chains.
- Identify MFIs/Banks and other financial service providers ready to engage with farmers and agro entrepreneurs and assist in developing financing options with a view to increase net returns to farmers.
- Identify and facilitate the engagement of service providers in agro inputs products and animal health services.
- Establish and maintain a close collaboration with the district government and other NGOs that will support the sustainability of the project interventions.
- Partnerships developed and implemented to address different needs of farmers being supported by the project.
- Partnerships with other stakeholders such as District Government, NGOs and other public and private sector actors developed and used to leverage the project initiatives while also supporting project sustainability.
- Agro entrepreneurs and farmers are linked to appropriated financing opportunities.
- Farmers participating in the project are able to access agro inputs, animal health, and other essential services to enhance their production and livelihoods.
Monitoring and Evaluation (5%)
- Develop and implement a system for monitoring the delivery and effectiveness of farmer trainings.
- Tracking of the achievement of project outputs and outcomes.
- Undertake quarterly technical reviews of the project.
- Collaborate with project partners during the project evaluation activities.
- Monitoring the project risks and issues and making recommendations of actions to address them.
- A system for monitoring the project interventions developed and implemented.
- Project outputs tracked monthly and outcomes tracked and reported on a quarterly basis.
- Technical Reviews of the project, based on the M&E framework developed.
- Project issues and risks monitored and reported.
Program Development (5%)
- Participate in the development of new initiatives including the scaling up of best practices.
- Support the documentation of the project model for its replication in other projects in Ghana and other countries.
- Regular document case studies and success stories for dissemination.
- Project model documented for future scale up and replication.
- Opportunities for future growth of the program in the County identified and shared with the country office.
- At least 3 case studies or success stories developed and submitted for dissemination.
Any other duties as assigned by the supervisor (5%)
- This will be dependent on the specific duties assigned.
- Bachelor’s degree or equivalent in the fields of Agriculture Economics, Business Administration, Entrepreneurship, Enterprise Development or other related field, plus five (5) years in a mix of economic growth/trade, value chain competitiveness, investment promotion, or agriculture development.
- Master’s degree or equivalent in the fields of Agriculture Economics, Business Administration, Entrepreneurship, Enterprise Development or other related field, plus five (5) years in a mix of economic growth/trade, value chain competitiveness, investment promotion, or agriculture development.
- Minimum of five (5) years’ management level work experience.
- Significant experience in building public/private partnerships.
- Demonstrated experience in conducting business, investment analyses, and capital budgeting and sufficient evidence on how the results were used to develop potentially viable business ideas and subsequently tangible businesses.
- Proven experience in building the capacity of partner institutions, manage knowledge, measure progress and plan and innovate within the dairy industry.
- Demonstrated experience in project management including in donor project budgets management, proposal development and monitoring and evaluation.
- Demonstrated project reporting and donor reporting experience.
Most Critical Proficiencies
- Strong project cycle management skills and financial management skills including planning, management of project budgets and reporting.
- Strong business skills, leadership, strategic and innovation skills.
- Demonstrated creativity, ability to think systematically, willingness and ability to incorporate innovative solutions and design catalytic activities within the value chain.
- Demonstrated knowledge of the latest developments in advancing good/best practices in value chain development.
- Strong communication skills both in English, and local languages of the project area.
- Demonstrated ability to design and implement strategies aimed at providing capacity building to smallholder farmers with a view to build a more sustainable, pro-poor, wealth creating value chains.
- Ability to manage training programs targeted at farmers in animal husbandry, feed and health.
- Strong computer literacy, preferably with Microsoft Office Suite.
- Must be fluent in English and Twi languages.
Essential Job Functions And Physical Demands
- Excellent interpersonal skills with the ability to relate to individuals diplomatically and tactfully.
- Ability to integrate financial services within a value chain with the view to foster trust and build strong relationship between chain actors and financial service providers.
- Must be courteous, honest and of high integrity, especially in high-pressure situations.
- Proven interpersonal and communication skills with ability to relate to individuals and groups diplomatically and tactfully.
- Self-starter and self-motivator with the ability to work in a multicultural setting.
- Must be a team player and have the ability to execute and manage multiple tasks with minimal supervision.
- Ability to work with sensitive information and maintain confidentiality.