Posted on :
17 Jan, 2019
17 Jan, 2019
The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
Job Title: Country Programme Assistant
Post’s organizational accountability
The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five regional divisions and an Operational Policy and Results Division. The Country Programme Assistant (CPA) post is located in an IFAD country office, including IFAD Sub Regional Hubs, South- South Triangular Cooperation Centers (SSTC)) and Knowledge Centers (KC) and stand- alone offices, and reports directly to the Country Director (CD) or Country Programme Manager (CPM) heading the office or to a Country Programme Officer (CPO) or to a Country Operations Analyst (COA). S/He works collaboratively with the Programme Liaison Associates of the respective regional division at IFAD HQ, and with the Country Operations Analyst to ensure consistency, cohesion and synergy in administrative and programme related matters. S/He may supervise an Administrative Assistant (AA).
The Country Programme Assistant is accountable for a range of administrative and programme support functions pertaining to coordination and execution of field operations. Key results/major activities include:
Key results expected / Major functional activities
COUNTRY PROGRAMME ADMINISTRATIVE SUPPORT: The Country Programme Assistant ensures the availability of timely, complete and accurate information and data to support the efficient and effective delivery of IFAD-supported projects, especially during the project implementation phase. This involves preparation of meetings and related documentation, support to missions, ensuring deliverables against established deadlines and maintaining data in IFAD corporate IT systems. Responsibilities may include:
RESOURCE MANAGEMENT AND OFFICE SUPPORT: The Country Programme Assistant ensures that the full range of activities pertaining to country programme administrative operations follow established regulations, rules and procedures and that coordination with the host agency at the country level is effective and collaborative. Administrative responsibilities span travel, human and financial resources, protocol, security and procurement as well as inventory support through corporate IT tools and systems. Responsibilities may include:
MANAGERIAL FUNCTIONS: The Country Programme Assistant is accountable for integrity and transparency in the administration of IFAD resources. This includes providing inputs into the country office budget preparation exercises and monitoring sub-allotments issued; implementing procurement processes and assisting in contract close-out procedures; effective use of ERP functionality for improved business results; simplification of transaction and reporting processes; and improved client services.
Impact of Key results / Key performance indicators
The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate data entry and presentation of information ensure proper programme decision-making. In the absence of a national Programme Specialist, the Country Programme Assistant is the institutional memory of and the continuity for the country programme. S/He is accountable for the full spectrum of administrative and standard project/programme support activities.
Representation / Work relationships
The Country Programme Assistant works in close collaboration with the staff in the IFAD country office, host agency counterparts and IFAD HQ to exchange information in support of programme delivery as well as, administrative and interagency activities. The incumbent is continually involved in enlisting the support and cooperation of the host agency as well as administrative units in HQ on a wide range of administrative matters.
Minimum recruitment qualifications