IFC Job : Program Assistant

Posted on :

16 May, 2016

Category :

Finance Jobs in Ghana, Vacancies in Ghana

The International Finance Corporation(IFC) Sub-Saharan Africa Department, is seeking to recruit a highly motivated and well-organized Program Assistant, who can ensure the effective support to officers/analysts working in the Ghana Sub-region including Benin, Burkina Faso, Ghana, Niger, and Togo. The position will be based in Accra.

Job Description: Program Assistant

Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

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Background / General description

  • Provide full administrative and analytical support to assigned officers.
  • Assist officers with meetings (including preparing minutes), presentations and events.
  • Maintain a good knowledge of work programs to ensure timely delivery of tasks.
  • Track project timetables, provide feedback and help with project team coordination.
  • Perform integrity due diligence searches and prepare reports. Conduct industry/sector research on project related areas
  • Participate in mission field work when required.
  • Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and World Bank Group guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence.
  • Coordinate calendars, schedules and travel arrangements.
    Liaise and build relationships with counterparts in key private client offices, as well as with various ministries, departments and agencies of Government, to facilitate the scheduling of meetings.
  • Perform assigned general administrative tasks for the smooth running of the Accra office.
  • Solve non-routine problems, and perform ad-hoc duties as required.

Duties and Accountabilities

  • University, polytechnic or equivalent degree/diploma preferred, with a minimum of 5 years’ relevant work experience.
  • Excellent organizational, administrative, multi-tasking and time management skills.
  • Proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision.
  • Advanced knowledge of computer applications such as Word, Lotus Notes, Excel, Powerpoint, etc.
  • Proactive, willing to go extra mile, ability to take ownership of tasks.
  • Maturity, discretion and good judgment; absolute integrity and discretion in handling confidential information.
  • Good interpersonal skills to interact effectively with a range of internal and external contacts.
  • Proven ability to work well in a team-oriented, multi-cultural environment, and function effectively in groups.
  • High degree of resourcefulness, ability to anticipate and solve problems. Strong written and verbal communication skills.
  • Ability/willingness to work late occasionally, as required.
  • University, polytechnic or equivalent degree/diploma preferred, with a minimum of 5 years’ relevant work experience.
  • Excellent organizational, administrative, multi-tasking and time management skills
  • Proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision.
  • Advanced knowledge of computer applications such as Word, Lotus Notes, Excel, Powerpoint, etc.
  • Proactive, willing to go extra mile, ability to take ownership of tasks.
  • Maturity, discretion and good judgment; absolute integrity and discretion in handling confidential information.
  • Good interpersonal skills to interact effectively with a range of internal and external contacts.
  • Proven ability to work well in a team-oriented, multi-cultural environment, and function effectively in groups.
  • High degree of resourcefulness, ability to anticipate and solve problems.
    Strong written and verbal communication skills.
  • Ability/willingness to work late occasionally, as required.
  • Fluency in English essential; fluency in French would be an advantage.
  • Fluency in English essential; fluency in French would be an advantage.

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