Impact Malaria (IM) is US President’s Malaria Initiative (PMI), global service delivery project to reduce malaria mortality and morbidity, and efficiently and effectively move countries forward along the malaria elimination spectrum. The project, set to be implemented in Ghana, will contribute to the country’s National Malaria Control Strategic Plan 2014-2020 and beyond.
Job Title: Finance Manager
We are currently seeking dynamic individuals to join the team on the implementation of malaria service delivery activities in Ghana.
The project will operate over a five-year period.
Undertake the day to day management of the Finance and Administrative departments, with under the leadership of the Director of Finance and Administration
Duties and Responsibilities:
Accounting and Finance
- Maintains sound accounting records
- Reviews payment requests
- Reviews sub-grantees payment requests
- Ensures customer and vendor information is accurate and up-to-date
- Ensure timely clearing of staff advances
- Prepares monthly payroll
- Ensures appropriate VAT reporting and claims
- Prepares journal entries
- Prepares monthly QuickBooks reporting files to be submitted to Impact Malaria HQ by the required due date
- Prepares month-end balance sheet reconciliations
- Responds to monthly due diligence action items
- Ensures timely filing of tax returns and payments to tax authorities
- Ensures proper filing of accounting records
- Ensures appropriate controls are in place to safeguard assets, records, etc.
- Facilitates the work of internal and external auditors
- Supervises team members in Finance and Administrative departments
Cash and Banking
- Closely monitors banking transactions.
- Prepares monthly bank reconciliations and ensures timely clearing of deposits and uncashed payments
- Prepares monthly average exchange rates
- Reviews expenses from petty cash and ensures compliance with local and global petty cash policies and procedures
- Conducts regular unannounced petty cash counts.
- Assists program team in developing work plans and annual budgets for program activities and local office costs
- Monitors budget utilization in close coordination with country management and program staff
- Assists in the preparation of local activity budgets
- Ensures appropriate tracking of expenses
- Ensure that appropriate mechanisms are in place and adhered to prevent over or under spending.
- Participates in the conduct of periodic inventories
- Participates in the preferred vendor selection process
- Participates in fixed assets verification exercises
Required Skills or Experience
- Degree in Business Administration, Finance, Accounting or equivalent experience
- Five years of experience in financial management of international NGOs
- Ability to analyze financial data, create and track budgets, and maintain financial management systems
- Knowledge of local taxation applicable to NGOs
- Knowledge of US government cost principles, especially USAID, CDC,
- Knowledge of GAAP and grant/contract management
- Good knowledge of the Office package (e.g. Microsoft Outlook, Access, Excel PowerPoint, Word)
- In-depth working knowledge of QuickBooks and other relevant accounting softwares
- Fluency in English
- Strong interpersonal, writing, and oral presentation skills
How to Apply
Qualified persons are required to send cover letter, resume, references, and salary history to [email protected]
Deadline for the submission of applications: September 7, 2018. Please note that given the likely high volume of applications, only shortlisted candidates will be contacted.
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Ghanaian nationals are strongly encouraged to apply.