Japan International Corperation Agency

The Japan International Cooperation Agency (JICA) is an Incorporated Administrative Agency of Japan which implements Japan’s Official Development Assistance (ODA) to developing countries.
JICA has been cooperating with Ghana for more than 50 years and its programmes and projects for the health, education, agriculture, private infrastructure and governance sectors.

Job Description

Job Title: Administration Officer

JICA Ghana Office is now seeking qualified and experienced staff as follows:
Administrative Officer in the General Affairs Section, One (1) person
General Affairs
To liaise and coordinate with the Ministries and Government institutions, such as Ministry of Foreign Affairs and Regional Integration, Embassies of related countries, Ghana Police Service, Ghana Revenue Authority, Ghana Airports Company Limited, the legal office contracted with JICA Ghana Office etc. on the matters related to general affairs (Visa, Resident permits, Security, Customs, Airport pass, etc.)
To liaise and coordinate with the companies which have contract with or have relationship with JICA Ghana Office particularly on the matters related to general affairs
To conduct works related to the management of office building including the coordination with the landlord as well as the building management company
To search and identify potential companies which have enough capacity for executing various contracts with JICA Ghana Office
To supply and to maintain equipment (copy machines, printers etc), stationery and telephones related to JICA Ghana Office
To arrange and prepare the office-wide meetings and events
To carry out other works related to general affairs and administration that need to be conducted by the request of the staff.

Tax

To research and collect most updated information, particularly on Value Added Tax, Income Tax and Withholding Tax, and share them with related staff members in JICA Ghana Office .
To submit and obtain the VRPO books at Ghana Revenue Authority (GRA) as well as to make inquiries to GRA when needed.

Information Collection/Analysis on Safety Management

To collect and analyse the information related to security from newspapers, Internet, related organisation/institutions etc. in coordination with the Representatives and the Security Advisor of JICA Ghana Office.
To make short reports on the security-related information, and to share with the relevant personnel of JICA Ghana under the instruction by the
Representatives.
To check the security condition and measures of JICA Ghana Office as well as the premises for the volunteers (General information on the points to be checked will be provided) and to coordinate with the security company to enhance the measures.
To undertake the tasks related to security management in response to the requests by the Representatives, Senior Representatives and the Security
Advisor of JICA Ghana Office.

Others

To assist other staff for the custom clearance and tax exemption for official use and private use.
To assist other staff for preparation of Airport Pass, Issuing of Visa, ID card, Ghana Driving License, Official Vehicle Registrations etc.
To prepare the necessary draft documents and letters as well as printing and filing official documents related to JICA Ghana Office.
To promote Public Relations on JICA itself and its activities to the Ghanaian public and media.
To undertake other tasks requested by the Representatives, Senior Representatives and other JICA staff.

Employment Period
Six (6)months (A probationary period)
Renewable upon satisfactory performance

Required Skills or Experience
Bachelor or higher degree of Commerce, Economic, Law, Sociology, Business Administration, Public Administration and/or its related sectors
Adequate and proper business manner and discipline
5 years working experience
Excellent PC skills, especially in Microsoft Word, Excel and PowerPoint for producing bushiness/official documents, letters and reports as well as
presentation.
Working experience within government ministries and/or private companies in above-related sectors

How to Apply

Interested eligible candidates are required to submit the curriculum vitae to the following address or send bye-mail. The designated
curriculum vitae format can be obtained by sending a request to the following email address or via our website. Only applications with
the designated format shall be accepted.
The application will close at 05:00PM on 3rd October, 2017.
After the above-mentioned deadline, any application shall not be accepted.
Contact Address: JICA Ghana Office (Mr Yamazaki / Ms Ishizawa) 2nd FIoor, the Elizabeth, No. 68A, Senchi Link, Airport
Residential Area, Accra, Ghana Email: [email protected]/[email protected] Tel: +233-(0)-30 -2760781/2 Website:
https://www.jica.go.jp/ghana/english/office/others/recruit170920.html