Jobs in Ghana Accra 2011: FHI NGO Ghana

Posted on :

2 Jun, 2011

Category :

Jobs in Accra, NGO Jobs in Ghana, Non Profit Organisation Jobs

Family Health International Ghana (FHI) is a global health and development organization whose science-based programs bring lasting change to the world’s most vulnerable people. Our approach is rigorous and evidence-driven. Among our worldwide staff of 2,500 are leading physicians, scientists, and technical experts in health, development, and management. Our work is global in scale yet country-focused, with international offices staffed by local professionals. Since 1971, we have worked with 1,400 partners in 125 countries, forging strong relationships with governments, diverse organizations, the private sector and communities. By applying science to programs, FHI is helping countries make measurable progress against disease, poverty, and inequity-improving lives for millions

 

1. Procurement Specialist

Job Description

Supervisor: Deputy Country Director

Job Summary:
Perform purchasing functions and provide management assistance and technical expertise in the Purchasing Department with an emphasis on support of international procurement, small business plans and general compliance with funder requirements.

  1. Assist Management  in development, management, implementation and evaluation of appropriate systems, programmes and services related to the procurement function
  2. Assist Management in development and evaluation of departmental and over all domestic and international organisational goals and objectives, specifically as relate to purchasing and vendor management systems
  3. Participate in the development and implementation of training activities in the areas of purchasing control, ethics, small business utilisation and donor agency regulations/restrictions
  4. Provide procurement and technical/regulatory support to the Country Office and assist with the development and maintenance of written procurement policies in line with FHI and donor regulations
  5. Perform other related duties as assigned

Contribution:

  1. Provide technical assistance and support to Country Office as appropriate, particularly in regard to funder-mandated purchasing rules and restrictions
  2. Coordinate and support the implementation of FHI Purchasing procedures, particularly in consideration of compliance with specific funding agency requirements
  3. Perform routine Purchasing functions: review/process requisitions, issue bid requests and Purchase Orders with a delegated authority $10,000
  4. Support Management through researching and drafting appropriate funding approval letters, and other activities directed toward resolving donor compliance issues
  5. As required, acts as liaison to internal and external constituencies, vendors, sponsors, government agencies etc

Type and Nature of Contacts:

  1. Routine coordination and instructional dialog with FHI employees, contractors and funding agency representatives both on-site and as support to Country and Regional offices
  2. Represent FHI as contact and internal advocate
  3. Serve as a liaison to US regulatory agencies and government officials

Supervisory and Budget Responsibility:

  • No direct supervision or budget responsibilities at this time

 

Required Skills or Experience

Expertise and Complexity:

  1. Work independently on multiple projects with minimal supervision
  2. Written and verbal communication skills; organizational and analytical skills
  3. Working knowledge relevant computer software (Word, Excel and other business software)
  4. Demonstrated technical knowledge in US government procurement / contract regulations, FAR, AIDA and including experience managing SBA programs and reporting requirements
  5. Sensitivity to international procurement issues such as product sourcing, supply chain management and export considerations
  6. Knowledge of budgets and contracts
  7. Knowledge of diagnostics laboratory equipment and supplies would be useful

Minimum Requirements:

  • BA/BSc and 5-7 years relevant experience or equivalent combination of education and experience; or Master’s and 3-5 years relevant experience or equivalent combination of education and experience

 

 

2. Grants Manager Jobs

Job Description

Job Summary:
The Grants Manager position, located in Accra, Ghana provides leadership, management, and technical expertise for implementation of the END in Africa program.

  • Develop sub-agreement documents with selected applicants in response to Requests for Applications (RFA) issued by the END in Africa Program
  • Prepare management reports on the grantees’ performance and disbursement status
  • Review program semi-annual reports from grantees to ensure compliance against program activities and contracts
  • Manage relations with sub-grantees to maximize collaboration and cost effective implementation of individual projects
  • Support the development project reports (annual work plan, semi-annual progress reports, quarterly financial reports, trip reports, and final report) according to FHI and USAID requirements
  • Monitor approved budgets for assigned sub agreements; approves expenditures of funds relating to these budgets
  • Understand USAID regulations and guidelines, with particular in-depth knowledge of 2 CFR 230 (OMB Circular A-122; 22 CFR 226; ADS 303; and related US Government and USAID requirements)

 

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Required Skills or Experience

Minimum Requirements:

  • BS/BA in business, law, public administration or related field, and 7-9 years relevant experience with international development grants management programs or MS/MA/MBA/Professional qualification in Finance or Accounting and 5-7 years relevant experience. International development experience effective written and verbal communication with English and French language skills required
  • Demonstrated sensitivity to cultural differences and understanding of the political and ethical issues NTD infection

 

 

3. Finance & Administrative Manager

Job Description

Supervisor: Associate Director, Finance & Administration

Job Summary:
To provide accounting and financial support for all projects in the FHI/Ghana office.

  1. Function as a lead support for fiscal year budgets preparations and other related financial benchmark dates
  2. Assist with the accounting workflow in the review and audit of Country Office
  3. Provide the initial support with the setup and changes to country office bank accounts
  4. Provide support to financial staff with special projects in the area of financial analysis
  5. Interface with C&G staff on pre-award reviews, banking issues, resolution of audited questioned costs, and financial close-outs
  6. Review of accounting transactions, e.g. General Ledger accounts, wire transfers, check requests, and journal entries. Assure completeness of coding, documentation, and Process adjusting journal entries when necessary
  7. Provide support for month-end closing of monthly financial statements
  8. Payroll preparation
  9. Monitoring of advances and Travel/Workshop expense reports finalization’s
  10. Perform other duties as assigned

Contribution:

  1. Process and monitor manual invoices and payments
  2. Coordinate requests for special advances to field offices advance accounts or from field offices for sub-recipient activities
  3. Support with problem resolution on Country Office cash advance accounts and bank reconciliations
  4. Code and process to FHI check or wire requests for funds transfer for to office and Sub-recipients based on the monthly financial reports
  5. Be responsible for monthly payroll
  6. Audit consultants invoice against award letters and give initial authorizes for payment
  7. Provide support for the preparation of annual program budgets and preparation of budgets for cost proposals
  8. Ensure that blank/used cheque books are secured

Type and Nature of Contacts:

  1. Routine coordination with FHI employees and consultants, on-site and in the field
  2. Work with people to coordinate work assignments with other staff, and to resolve problem situations with tact
  3. Interact with accounting colleagues domestically and internationally

 

Required Skills or Experience

Expertise and Complexity:

  1. Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices, including General Ledger
  2. Familiarity with foreign currency exchange in an international organization
  3. Interpret financial information and reports
  4. With minimal supervision, manage high volume of work flow
  5. Effective team player
  6. Problem solving skills
  7. Maintain accurate and complete accounting records
  8. Knowledge of automated accounting software and database spreadsheets

 

 

How To Apply

If you meet the above-listed requirements and are confident that your background qualifies for the position, please submit your CV/Resume with a cover letter to: [email protected]

Closing 30th July, 2011

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