Lancaster University Ghana Vacancies 2017

Lancaster University Ghana is continuing to invest in its departments to build on its strengths: a reputation for quality, a growing student body and dedicated and committed staff. We are located at two campuses in East Legon i.e. Jungle Avenue and the A&C Square.

Lancaster University Ghana is dynamic, ambitious and growing.  It offers a friendly working environment and is committed to developing:

• Excellent student academic and social experience
• Students’ employability and enterprise skills
• Staff to become world-class academics, with strong links with industry
• Research activities in collaboration with other higher education institutions in Ghana and elsewhere.

Job Description

Job Title:  MIS/Risk/Internal Audit Manager

Job Summary

• MIS: Responsible for the management and co-ordination of information systems of the institution.
• Risk Management: Assess, develop, implement and co-ordinate the institution’s risk management strategy.
• Internal Audit: Responsible for the timely execution of risk-based internal audits in accordance with the annual audit plan, as well as assisting with other audit matters and projects.

Main Duties and Responsibilities

Management Information System
Develop and analyze information systems that can be  used to support  employees’ effectiveness within the institution;
Develop composite institutional management report as requested by Senior Management and the Board;
Collate, Review and submit the monthly, quarterly and annual departmental management reports to senior management and board.

Risk Management

• Develop and maintain a risk management register and ensure it is reviewed regularly by the Senior Management and the Board;
• Educates and train staff and business associates as to the risk management programme  and ensure that staff understand the programmes and policies and  their respective responsibilities in carrying out the risk management programme;
• Create action plans which show how these  programmes, policies and plans will be implemented and undertake regular audits to demonstrate that they are effective;
• Implement a culture of risk management supported by policies and guidance;
• Assess the effectiveness of risk management processes  within departments or functional areas;
• Responsible for the development, auditing, testing and implementation of Business
• Continuity Plans;
• Carry out investigations and appraisals in areas having financial, operational and management impact;
• Submit comprehensive monthly reports on identified risks and with appropriate risk mitigating measures to Senior Management Team and Board.

Quality Assurance

• Review, implement and support  relevant quality assurance systems across the institution;
• Make recommendations and implement an institutional wide quality assurance programme based on objectives set by the Board and Senior Management ensuring systems and process are in place and working to meet any standards set for achievement;
• Ensure that all systems (IT and paper) for holding and processing client data are compliant with prevailing legislation;
• Ensure that all work is carried out in accordance with any quality assurance system or service quality standards;
• Monitor and evaluate performance against standards or agreed targets. Use audits, feedback loops and corrective action to ensure continuous improvement;
• Prioritise and escalate issues resulting in non-compliance;

Health and Safety

• Review, recommend and implement health and safety management systems, procedure and practices across the organisation in including, fire safety, first aid provision and safe working practices;
• Instill a pragmatic health and safety culture in the institution;
• Write and implement a health and safety plan based on external and internal audits with defined responsibilities and delivery dates;
• Advise and support designated persons with  compliance and the maintenance of
• Health and Safety manuals including carrying out risk assessments, H&S inspections and the management of fire safety, emergency evacuation and first aid provision as required;
• Ensure that staff are suitably trained and supported and that appropriate corrective action is taken when staff fail to comply with policy and procedure.

Internal Audit

• Audit the accounting and financial management systems and activities, report fraud and conduct independent investigations when fraudulent transactions are suspected;
• Check that financial reports and institutional records are accurate and reliable;
• Gauge levels of financial risk within the institution and make appropriate recommendations;
• Ensure that assets are safeguarded;
• Conduct periodic audit of inventories, departmental processes and procedures to ensure compliance;
• Determine level of compliance with policies and procedures;
• Identify if and where processes are not working as they should and advise or recommend on appropriate changes to be made;
• Follow up on actions taken on previously reported audit recommendations and report any failure in compliance to recommendations or deviation from policies;
• Provide independent advice to Senior Management and Heads of departments on actions to improve  operational  efficiency and effectiveness when required;
• Submit comprehensive monthly reports on audit findings and recommendations to Senior Management and Board;

Required Skills or Experience

• A Masters’ degree in Management Information Systems, Risk Management, Management Science or in a related discipline;
• Professional Certification in any of the above disciplines will be an advantage;
• Excellent working knowledge and understanding of management information systems;
• Working knowledge and understanding of financial systems;
• Strong risk management experience;
• Strong financial management and audit experience;
• Ability to gather, analyze and interpret data;
• Strong IT skills;
• Good project management skills and experienced in managing information systems projects;
• Excellent planning and  decision making skills;
• Excellent communication and organisational skills;
• Meticulous
• Good presentation and report writing skills;
• Good interpersonal skills;
• Ability to guard confidentiality of process and information;

How to Apply

More information about the University and its programmes can be found on http://www.lancaster.edu.gh

Qualified persons should please send their Curriculum Vitae (CV) and cover letter to [email protected]

Closing date for submission of applications: 15th March 2017

Only shortlisted applicants will be contacted.