Logistic Company Jobs 2017

Logistics management is the part of supply chain management that plans, implements, and controls the efficient, effective forward, and reverse flow and storage of goods, services, and related information between the point of origin and the point of consumption in order to meet customer’s requirements.

Our client, a logistics company is looking for a proactive Warehouse Controller to help with their operations in Ghana. The successful candidate will report directly to the Warehouse Supervisor.

Job Description

Job Title: Warehouse Supervisor

ROLE PROFILE

The position requires the successful candidate to ensure that daily operations in Production, Warehouse, Dispatch as well as other projects are performed to the correct Safety standards and operational procedures at all times.

DUTIES AND RESPONSIBILITIES

Safety

Ensure that all prescribed Safety and Operational Procedures are adhered to at all times.
Ensure all safety rules are enforced and adhered to at all times.
Ensure all staff are wearing the required PPE (Personal Protective Equipment) for the area they are working in at all times.
Ensure that staff takes care of their issued PPE in order for to get maximum lifespan from the PPE at all times.
Ensure that all Forklift check sheets are completed at the start of each shift and that all faults reported are actioned immediately and that all maintenance is done accurately.
Ensure Housekeeping audits are to be done on every shift as per the Housekeeping procedure. Audit results to be handed in to be checked and signed off by Site Manager.
Ensure that all accidents and Incidents are reported to the external company and organizational risk management immediately.
Ensure that a full investigative report is completed and reported within an hour of incident happening.
Ensure investigation findings are reported to the Site Manager and properly explained with corrective action taken and mitigating processes put in place.
Ensure that the SHE Rep inspections are done accurately on a monthly basis.

Stock Control

Ensure that all stock management and stock controls are in place as per the Customer and organisational operating standards and procedures. All
controls adhere to 100% daily.
Ensure all orders are picked out of the warehouse, correctly by bin, by Batch as per prescribed procedures.
Ensure that all warehouse shortages and damages are minimised with a drive to have zero losses.
Ensure warehouse damages and breakages are investigated immediately, and incident reports completed correctly and concluded before the shift ends.
Ensure that all losses are declared immediately, and a full investigation is done in order to mitigate the loss at all times.
Ensure that corrective action is taken for all damages and losses.
Ensure all damages are written off and mitigating processes put in place to prevent reoccurrence.
Ensure that all stock movements are properly and accurately documented and handed to the admin department timeously for processing.
Ensure that all stock received from Production is booked in and checked against SAP.

Process Control

All stock written off is to be decanted the following day following the correct prescribed procedures.
All stock is stacked orderly in the designated areas. No stock is to overlap the demarcations at the back or front as per the correct external company and organisational procedure standards.
All Batch numbers on the stock are checked and labeled correctly.
Stock rotation procedures are followed in the warehouse at all times.
Ensure all customer and depot loads being dispatched are loaded as per the correct operational procedures and processes as per the external company and organisational standards.
Ensure that the Pick slip, Invoice and Blind check 100% balances to what is physically on the truck and vice versa
Spot checks on loading process to be done regularly.
Ensure that the Portal is updated at all times.
Ensure that the correct load is allocated to the correct vehicle at all times.
Ensure that there are no loads dispatched with pallets short loaded
Ensure that there are no loads dispatched with extra pallets loaded
Ensure that all loads are correctly posted and issued.
Ensure the prescribed procedure for manual invoices is followed.
Ensure that all loads are accurately checked after loading and signed off.
Ensure the blind check for receiving are followed correctly
Ensure Cycle counts are done accurately daily.
Ensure Monthly stock takes are done.
Ensure that all other projects and processes are managed within the SOP boundaries at all times

Pallet Control

Ensure that all documentation is accurately completed and the all the correct documents are dispatched with the vehicle at all times
Ensure that all new pallets are received accurately and the quantity balances to the Chep document.
Ensure that the quality of new pallets received is of high-quality standard.
Ensure that the correct pallets returned to Chep and the quantity balances to the documents.
Ensure that the scrap pallets being removed from site adhere to the external company and the organisational process and procedures at all times.
Ensure that all relevant documents are handed into the admin office timeously for processing.

Staff Control

Ensure that all staff is at work and attendance is 100% as per external company and organisational procedures. All absent staff to be reported and actioned immediately and corrective action to be taken consistently.
Ensure timesheets are completed accurately, signed, confirmed and all certificates and leave forms attached before handing to the admin manager, as per the deadline.
All overtime and acting allowance must be approved by the site manager before work is done and an authorization note to be attached to the time sheets for payment.

Administrative

Ensure all administrative documentation is labeled and file as per procedures.
All customer queries are attended to and resolved within 24 hours.
All staff adheres to safety procedures.
Safeguard all Depot documentation and Archive control procedures are followed.
All daily, weekly and monthly reports are up to date daily and ready for reporting on the required deadlines.
Daily DCS level 1 and 2 meetings and KPI measurements must be completed.
Ensure that all Safety legal appointments are done and up to date at all times.

Weekly

Ensure cross training of all staff in all positions as well as one level up.
Ensure training matrix are up to date.
Ensure KPI’s for month end reports, is kept up to date.
Ensure Cycle counts are done
Perform cycle counts from time to time

Monthly

Ensure one full stock counts monthly were conducted, as per prescribed procedures.
Ensure preparations for stock takes are completed before count and all bins are neatly stacked and one batch per bin.
Attend all monthly stock counts
Participate in monthly stock counts
Ensure all documentation, in all areas, is ready for the Depot Audit.
Ensure that deadlines on all reports are met.

General

May from time to time be requested to perform tasks outside the normal function, which will be to the benefit of the total operation team.
Required to keep high productivity level at all times.
Perform duties with great responsibility and care as well as with loyalty towards the employer.
The success of this operation relies on the performance of you and your team and the correct application of all Safety and Operational procedures whilst maintaining a high level of productivity
Required to work until daily responsibilities are completed, which might result in working longer than normal.
It is your duty to report any known misconduct or discrepancies within the operation, to management

EDUCATION

Bachelor’s degree in Logistic Management
3-4 years’ experience in related field
Metric certificate will be an added advantage
Training: As identified from time to time

REQUIREMENT

Excellent Communication
Decision-making skills
Attention to detail
Sense of urgency
Safety and Procedure orientated
Microsoft Office Skills
Problem Solving / Innovation
Strong leadership Skills

How to Apply

To Apply please send CVs to [email protected]