Ministry of Land and Natural Resources Ghana Massive Recruitment 2011

1. Project Co-ordinator

The Ministry of Land and Natural Resources under the Government of Ghana (GoG)/World Bank/Canadian International Development Association (CIDA) funded Project, wishes to recruit qualified Ghanaians to fill the following position in a Land Administration Project Phase II in Ghana.

Duty Station: Accra, with considerable travel around the country
Duration: Two (2) years (renewable based on performance)

Under the overall guidance of the Technical Director (Land) of the Ministry of Lands and Natural Resources, the Project Co-ordinator will be responsible for the overall co-ordination and day-to-day management of the Project and will head the Project Co-ordinating Unit established for the purposes of the project.

The Coordinator will be the main link between the Ministry of Lands and Natural Resources and Implementation Agencies, Development Partners and other relevant Ministries and Agencies.

Specifically, the Project Coordinator’s functions will include, but not limited to the following:

Provide overall oversight and guidance on Land Administration Project Phase II implementation at both the Ministry and Implementing Agencies to ensure the successful and effective attainment of goals and objectives set under the Project; Ensure that the Implementing Agencies abide by the tenets of the project implementation manual;
Advise the Minister through the Technical Director (Lands) on all matters relating to the project
Liaise with Development Partners, the Parliamentary Select Committee on Land and Forestry, Customary Land Authorities and Civil Society Organizations on matters relating to the project
Act as Secretary to the highest level of authority, the National Project Steering Committee and coordinate meetings of the project
Prepare consolidated results-based narrative and financial periodic progress reports for project management and to relevant bodies, in accordance with approved reporting formats and timing and co-ordinate Implementation Support Missions
Have overall responsibility for all project staff within the Project Coordinating Unit and ensure that such staff (i.e. procurement, financial management, social and gender, communication and public outreach, monitoring and evaluation and any other staff appointed to the unit) performs their functions effectively
Lead the preparation of Annual Work Plans and Procurement Plans for the various activities of the project
Supervise the implementation of Work Plans by Implementation Agencies including the Ministry of Food and Agriculture on issues related to food security and specialist as well as consultants that will be engaged under the project;
In collaboration with Implementing Agencies, identify, recruit and monitor the performance of consultancies to be undertaken by the international/national consultants;
Provide leadership and guidance in establishing and implementing the planning, organizing and control of project operations;
Ensure the development and maintenance of MIS to track the Project’s progress and performance and the effectiveness of implementation assistance provided by NGOs and Consultants
Review and advise on work plans and cash flow projections;
Ensure that all assets of the Project are managed efficiently in all areas of the Unit’s operations and are used solely for the purposes for which they were procured;
Prepare semi-annual progress report to the IDA and CIDA
Facilitate and ensure the timely procurement and delivery of various inputs and technical equipment in collaboration with the Procurement Specialist and Implementation Agencies in accordance with GoG/IDA guidelines; and
Any other functions assigned by the Techical Director, (Lands)

Required Skills or Experience

The Project Co-ordinator must have a minimum qualification of:

Post-Graduate Degree in Land Administration related field (Land Economy, Planning, Geodetic Engineering etc;)
At least Seven (7) years post graduate working experience of which five (5) years must have been in a project related management position;
Good knowledge in information systems preferably Land Information Systems;
Good analytical, writing, communication and interpersonal skills;
Proficiency in computer and monitoring and evaluation software including GIS and conventional land related databases (Arc View; Arc GIS etc);
Must have a good track record of performance and achievements;
Substantial work experience in Decentralization and Land Administration on the African continent, preferably in Ghana; and
Membership of recognized professional body (ies) is an advantage

2. Senior Officer

The Senior Officer will be responsible for the following:

The technical planning and administrative aspect of project coordination and will assist and act as Project Coordinator in his/her absence
Will assist the Project Coordinator in the implementation of the project components including planning and management;
Liaise with project personnel in the preparation and implementation of annual Work Plans under the various activities;
Provide technical support and assess output performance;
Will support the Project Co-ordination Unit and is expected to provide technical backstopping to strengthen project management;
Report directly to the Project Coordinator;
Facilitate the preparation and implementation of Annual Work Plans and budgets and their implementation;
Keep track of, and ensure timely program delivery from Implementing Agencies and other stakeholders;
Facilitate liaison with Development Partners in obtaining clearance for project related expenditure and review of project plans;
Manage project documentation and records including contracts, reports, correspondents, events, etc;
Serve as the Secretary to the National Project Management Unit;
Carry out reviews of request from Implementation Agencies and submit recommendations to Project Co-ordination Unit;
Assist in facilitating documentation for the recruitment of international consultants engaged for the Project;
Provide support to the Implementation Agencies to prepare appropriate Terms of Reference (TOR) for various consultancies envisaged under the project including evaluation of submissions, monitoring the performance of contractors, and reviewing of expected outputs and reports submitted in association with other project
Assist the Project Coordinator to prepare quarterly and, annual reports for the Project; and
Perform any other duties that may be assigned by the Technical Director, (Lands) and the Project Coordinator.

Required Skills or Experience

A minimum qualification of a degree in Land Administration related field of study (Land Economy, Natural Resource Management, Geodetic Engineering, Planning etc) and Post Graduate degree
Not less than seven (7) years post first degree working experience of which three (3) years must be after post graduate degree;
Not less than five (5) years working experience in a management capacity of which three (3) years must be project related;
Familiarity with the land situation in Ghana, existing policies, regional administrative challenges and relevant structures as well as competence in project management is desirable;
Good analytical approach to technical details and ability to arrive at solutions and propositions,
Excellent interpersonal communications and coordination skills with both technical and IT communities; and
Computer literate and conversant with Land Information Systems and relevant databases

3. Monitoring & Evaluation Specialist (M&ES)

Duty Station: Accra, with considerable travel around the country
Duration: Two (2) years (renewable based on performance)

The Monitoring and Evaluation Specialist will be responsible for leading and guiding the development and implementation of a project monitoring and evaluation system with stakeholder participation; and will report directly to the Project Co-ordinator.

The functions of the M&E Specialists will cover but not limited to the following:

Relate closely with the Director, Policy Planning, Monitoring and Evaluation (PPME) of the Ministry of Lands and Natural Resources to design and implement appropriate monitoring and evaluation systems for the land sector that will also capture project indicators for the purposes of monitoring project performance (MLNR) and eventual evaluation;
Support the Project Co-ordinator in the planning, co-ordinating, monitoring and evaluation of the Project based on the lessons learnt from the review of the LAP Phase I’s Monitoring and Evaluation System,
Establish an effective monitoring and evaluation system for Land Administration Project Phase II
Work with appropriate institution/stakeholder, i.e. the Gender and Social Development Specialist to develop indicators for gender and environment
Develop and manage the Land Administration Project Phase II Monitoring and Evaluation Unit to ensure a proper flow of information to and from the Land Sector Agencies and the Regional Coordinating Units;
Develop and maintain partnerships with civil society organizations to assist in the monitoring and evaluation of the project;
Assist the Project Co-ordinator by leading the process to generate and prepare annual reports on quarterly, half yearly and annual basis for onward submission to the National Steering Committee as well as the Regional Coordinating Units (RCU) which will eventually form the basis of the M&E report to the Donors;
Prepare semi-annual monitoring reports on all aspects of project implementation
Train staff of implementing agencies including regional staff in the monitoring and evaluation system of the project
Develop simple reporting formats to be used in collecting data by the Regional Coordinating Units, Implementing Agencies, Customary Land Secretaries and communities which will be compatible with the available Management Information Software;
Provide assistance to the Regional Co-ordination Unit (RCU) M&E unit to establish a dashboard of key unit statistics to fill the key indicators and parameters of the project;
Supervise data collation, entry and generation of analyzed data and information on all M&E activities;
Collaborate with other focal persons for timely submission of data in the form and format required for reporting;
Support the design and execution of baseline surveys in the project area;
Ensure that all service provider contracts include specifications for internal monitoring and reporting, and the penalties for failure to report as specified;
Ensure that, in general, project monitoring arrangements comply with the project loan agreement and, in particular, the provisions of this agreement are fully observed in the design of project M&E
Plan for regular opportunities to identify lessons learned and implications for the project’s next steps
Prepare reports on M&E findings, as required, working closely with the financial controller, technical staff and implementing partners;
Undertake regular visits to the field to support implementation of M&E and to identify where adaptations might be needed
Guide the regular sharing of the outputs of M&E findings with project staff, Implementing Agencies and primary stakeholders;
Check that monitoring data are discussed in the appropriate forum and in a timely fashion in terms of implications for future actions. If necessary, create such discussion forums to fill any gaps
Participate in External Missions and facilitate Mission Team Members access to monitoring and evaluation data and to stakeholders as well as direct personal knowledge of the field situation

Required Skills or Experience

A First Degree in any relevant discipline with not less than seven (7) years experience in monitoring and evaluation
Educational qualification and experience in land administration related discipline will be an advantage
Capacity to work under tight deadlines and to handle potentially controversial and/or very sensitive issues that require clarity, accuracy and speedy responses
Familiarity with the current land situation in Ghana, existing policies, Regional Administrative challenges and relevant structures as well as competence in Ghanaian languages is desirable
Must have excellent computing skills
Membership of a Professional Body will be an advantage

4. Social Development and Gender Specialist

The focus will be on social safeguards and effective implementation of the gender equality strategy. Specifically, the Gender and Social Development Specialist will:

For Social Development:

Ensure that social, gender and sustainable land management issues and mainstreamed into all relevant components and activities of the project;
Advise and guide the project on the issue of resettlement where it occurs within the course of project activities;
Provide operational and technical support on social safeguards including the development of resettlement action plans for involuntary resettlement in project;
Contribute to capacity building activities to build client and CSO capacity implement social safeguards
Collaborate with the M&E Specialist to monitor and measure social and gender development outcomes of the project;
Promote the use of Alternative Land Dispute Resolution mechanisms among customary authorities and communities, and play a leading role in adapting and modeling ADR mechanisms and strengthening existing ones; and
Collaborate with the Communication and Public Outreach Specialist on community outreaches programmes

For Gender Equality:

Facilitate the implementation of the gender strategy;
Facilitate the integration of gender equality strategic objectives, results, indicators into LAP Phase II programming and reporting;
Analyze sectoral policies and documents as well as legal frameworks on Land for their gender impacts on the project;
Coordinate gender equality and social impact assessments as required and recommend actions for consideration and better integration of gender into the project;
Facilitate the establishment of a social development and gender unit within the Land Commission and other Land Sector Agencies;
Develop action plans, to sensitize various stakeholders, obtaining women’s participation in project activities and decision-making, as well as ensuring that women’s rights to land are acknowledged;
Ensure a high degree of participation of key stakeholders including Civil Society Organizations (CSOs) such as CICOL and several others in planning, implementation, monitoring and evaluation

Required Skills or Experience

A Master’s Degree in Social Science, gender, development studies or relevant field with over seven (7) years experience in donor funded Project
Must have a good track record of performance and achievements
Must have good communication skills and the ability to network with major stakeholders
Proven capacity to think strategically, seize opportunities as they arise, work with a variety of stakeholders and promote their participation in the project implementation process
Capacity to work under tight deadlines and to handle potentially controversial and/or very sensitive issues that require clarity, accuracy and speed responses
Familiarity with the current land situation in Ghana, existing policies, regional administrative challenges and relevant structures as well as competence in Ghanaian languages is desirable
Must have strong computer skills
Membership of a professional body

5. Communications and Public Outreach Specialist

The Communications and Outreach Specialist (COS) will assist the Project Coordinator by providing leadership in the implementation of an effective communication strategy designed under LAP Phase I;
Ensure a high level of transparency and access to information, provide venues for feedback to all stakeholders and mobilize support for the administrative reforms;
Ensure that the LAP has a unified and accurate public image
Collaborate closely with the LAP’s regional information officers and other project personnel and consultants working on various aspects of the Project, to develop effective messages, etc. that would inform various stakeholders to promote a better understanding of the project activities;
The Specialist will report to the Project Coordinator;
Provide leadership in the implementation of the communication strategy developed under LAP Phase I for all stakeholders at the National, Regional, District and Community Levels;
Design and implement yearly communication action plans to support project objectives and the achievement of the expected results;
Develop a network of communicators/information officers in all Land Sector Agencies, Land Secretariats, Customary Institutions, Ministry of Food and Agriculture, Regional and District staff, and Civil Society Organizations (CSOs) and other specialized entities that have a stake in the LAP;
Organize training workshops on development communication for key staff in selected public agencies to:

Promote better understanding of the need for transparency methods available and information disclosure procedures; and
Enhance mechanisms for consultation and feedback with civil society

Set up and maintain a project information website and an active database of key stakeholders that must be regularly informed on project implementation activities including best ways to maintain contact, availability to act as LAP champion’s or promoters and other relevant information;
Draft press releases to announce and major project activities, nurture relations with members of the press and involve the media in the dissemination of LAP results where appropriate;
Monitor media coverage of land issues and land related issues (including food security) and systematically brief technical staff; decide when it is strategically appropriate to respond; identify opportunities (news of events) that can shed light on certain aspects of the new land policy and thus facilitate LAP implementation;
Work closely with MIS unit in MLNR to develop electronic information systems that facilitate access to information and promote information sharing among key decision-makers; and
Prepare and implement awareness and information campaigns for improving the understanding of the importance of land issues for the public, and prepare the communities for their role in the project

Required Skills or Experience

The candidate should have a minimum of Postgraduate Degree in Mass Communication, with post qualification experience of not less than seven (7) years in Mass Communication, in areas such as participatory, Adult Education and Development Communication
Seven (7) years or more years of professional communication experience in managing different aspects of the job, including media relations, public affairs, awareness and behaviour change campaigns, advocacy, IEC, materials development, community out reach, stakeholders’ consultation and training workshops
Experience in managing the communication aspects of complex Project preferable in Land Administration of related fields
Capacity to work under tight deadlines and to handle potentially controversial and/or very sensitive issues that require clarity, accuracy and speed responses
Familiarity with the current land situation in Ghana, gender equality, existing policies, regional administrative challenges and relevant structures as well as competence in Ghanaian languages is desirable
Must be a good team player
Inform various stakeholders to promote a better understanding of the project activities
Must be computer literate
Membership of a professional body will be an advantage

6. Procurement Specialist

Under the overall guidance of the Project Co-ordinator develop and implement a procurement management system for the project that adheres to the project management information needs and implementation requirements in accordance with the Government of Ghana/World Bank Guidelines

The Specialist, shall, inter alia, undertake the following:

Review all available project documents to enhance procurement procedures for the management and implementation of the project already in place;
Establish a Procurement Management System for the Project Coordinating Unit and the Implementing Agencies based on the guidelines and procedures for the conduct of procurement under World Bank funded Projects, and Government regulations for the procurement of goods, works and services under the Ghana Public Procurement Act;
Set up a simple procurement management tracking system that would monitor the implementation of procurement activities
Using the World Bank’s Standard Bidding Documents, prepare customized Bidding Documents and Request For Proposals (RFP). This should include standardized forms to be used for International and Local Shopping Methods and conform to the Ghana Public Procurement Act;
In consultation with the Implementing Agencies prepare and update the Project’s Annual Procurement Plan, detailing contract packages for goods and services, the estimated cost for each package, the procurement or selection methods and processing times till completion each procurement activity;
Monitor procurement implementation and update the procurement plans prepared at the beginning of the project, for the procurement of goods, and the procurement of consultants services, annually and whenever it becomes necessary to do so
Prepare the annual General Procurement Notices (GPNs), and also Specific Procurement Notices (SPNs), and Expressions of Interest (EOIs) whenever required;
In consultation with IAs, coordinate the preparation of Terms of Reference (TORs) for the preparation of Requests for Proposals (RFPs) on consulting assignments, and specifications for the preparation of bidding documents for goods and activities, using standard documentation agreed with the funding agencies, and also participate in the evaluation of Expressions of Interest for short lists and pre-qualification of suppliers and contractors where necessary;
Initiate the procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods thresholds, prior review requirements specific to the project and agreed aggregate threshold amounts for less competitive procurement methods;
Receive bids and participate in bid opening sessions, evaluate goods bids and consultants’ proposals, and ensure that the appropriate guidelines are followed to arrive at the recommendations for award in favour of suppliers and consultants;
In cases of procurement actions requiring IDA “no objection”, ensure quality, coordinate the dispatch of procurements to IDA, monitor IDA response time on issuing “no objections” at different levels of the procurement process and follow-up accordingly;
Co-ordinate the response to the inquiries, and communicate the results of the evaluation process to the applicants, in response to guidelines
Monitor and ensure timely responses to procurement questions raised by the World Bank and other Donors. For services, follow-up with the short-listed consultants within 10 days of RFP dispatch, to ensure their participation in the proposal conference, as may be required;
Participate in selection of the Evaluation Panel, and assume the role of the Panel’s Secretary in recording the minutes of the meetings;
Prepare the minutes of the Evaluation Panel meetings, and also prepare the requests for “no objection”, and coordinate arrangements for the negotiation process where necessary
Prepare final contracts, and ensure timely distribution of all relevant procurement and contract documents to all stakeholders (Consultants, Suppliers, the World Bank and IAs)
Ensure timely receipt of the Goods and consultant’s monthly status reports; confirming acceptability of goods delivered, and also acceptability of consultants’ reports as reviewed, and recommending payments to the services, providers, i.e. suppliers and consultants, as they fall due;
Establish a performance monitoring database for all suppliers and consultants, and ensure efficiency and timeliness in the delivery of outputs from the service providers;
Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files to ease the retrieval of information and the ease of following the paper trail of procurement by independent external auditors, authorized agents or the World Bank staff during Post-Procurement Reviews (PPRs),
Provide support and training to the various IAs staff involved in the Project on the operation of procedures outlines in the Project Implementation Manual (PIM)
Provide training to address:

Staff weaknesses that may be identified as part of the supervision;
Training needs expressed by the users of the PIM. Basic procurement training will also be provided to Members of the Tender Committee on how to review bids and proposal evaluation reports, in response to the Public Procurement Act of Ghana; and

Carry out any other relevant periodic duties that may be assigned by the Project Coordinator, from time to time

Required Skills or Experience

A First Degree in any relevant discipline, eg. Business Law, Land Economy, Surveying, Administration etc, with a minimum of 8 years Post Graduate experience in Procurement, and Contract Management in the public sector
Must have good knowledge of procurement policies and procedures of multilateral financial institutions ((e.g. the World Bank) and Development Co-operation Agencies, as well as a good knowledge of the institutional, technical, and commercial aspects of procurement
Must have demonstrated procurement experience in previous positions (as procurement staff) in an international environment
Must be computer literate
Excellent skills in Project Management demonstrated in previous jobs
Proven track record in working effectively within multidisciplinary teams

7. Project Accountant

The Project Accountant will be responsible for the management of the Project accounts in accordance with the requirements of the World Bank. He/she will report directly to the Project Co-ordinator and will work in close collaboration with the Project Co-ordination Unit. He/she will be responsible for the management and operations of the Finance Unit of the project.

Operating within a computerized environment, the Accountant will perform the following duties under the direction and control:

Budget and Reporting:

Prepare, monitor and control annual budgets;
Note any disparities between projections and results and analyze the causes;
Monitor budget entries, credit allocations and fund disbursement of any National Counterpart funds;
Prepare a quarterly cash budget for the entire project;
Serve as liaison to other implementing entities for all budget matters;
Monitor funding agreements signed with any co-financing donors;
Process accounting and budget charges, maintain financial, cost and budget accounting, and keep account records;
Prepare on a quarterly basis, the project’s Interim Financial Reports
Produce the Periodic Project’s Financial Statements
Prepare an annual special report on special account(s) performance for each donor;
Assist in defending the Projects/Ministry’s budget at both MOFEP and Parliament and
Train and supervise the Ministry’s/Implementing Agencies accounting staff nation-wide

Accounting:

Ensure that accounting ledgers and papers are well maintained;
Perform end-of-year closing operations;
Prepare, stamp, produced and secure approval of bank reconciliations and fund reconciliations of the Special Account;
Ensure the Project’s proper Cash Management;
Obtain and verify documentary evidence of project expenses and prepare for their statement
Prepare and monitor Applications for Withdrawal of Funds to be sent to WB/IDA; and
Prepare the physical inventory and reconcile the results with fixed asset accounts

Audit:

Liaise with External Auditors for the timely auditing of the LAP Accounts by providing general advice on LAP and other project finance and disbursement matters;
Prepare documents and information needed for audits and financial oversight; and
Follow through on Auditors’ recommendations

Other tasks:

Supervise Implementing Agencies in the maintenance of financial records and the preparation of financial budgets;
Assist the Procurement Unit on Annual Work Plans;
Oversee to, and ensure proper use of the Manual of procedures
Perform a strong internal control system; and
Any other duties to be assigned form time to time

Required Skills or Experience

The Accountant shall be a Professional Accountant (e.g. CPA, CA holder or equivalent) preferably, with a Master’s degree in Accounting, Business or Finance
Five (5) years to eight (8) years working experience and a good knowledge of International Financial Reporting Standards and International Standards on Auditing
Experience in interpreting Financial Management Reports, analyzing variations to plans and determining remedial actions required;
Knowledge of Accounting and Financial Reporting systems and software packages
Ability to advise and disseminate Financial Management knowledge
Strong background in planning, organizing and time management and the ability to manage multiple tasks
Strong analytical capabilities and proven skills to deal with accounting issues innovatively and independently
Capacity to be a Member of a Multi-disciplinary Team, to provide advice and recommend actions
Familiarity with World Bank Financial Management and Disbursement procedures is required
Proficiency in preparing and presenting reports
Proficiency communication in oral and written English
Strong computer skills, especially, using Microsoft Office software is required

How To Apply

Interested applicants who meet the above criteria should send their application and detailed curriculum vitae to the following address:

TECHNICAL DIRECTOR (LANDS)
GHANA LAND ADMINISTRATION PROJECT (PHASE II)
MINISTRY OF LAND AND NATURAL RESOURCES
POST OFFICE BOX M 212
MINISTRIES, ACCRA
ROOM G.5

Tel: 233-0302-666711/687308/663133
Fax: 233-0302-666801
E-mail: [email protected]

Closing: 27th May, 2011

Ministry of Land and Natural Resources Ghana Massive Recruitment 2011

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1. Project Co-ordinator

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