MODEC Ghana Vacancies 2019

Posted on :

2 May, 2019

Category :

Administrative Jobs in Ghana

The Administrative Supervisor supports operations by supervising staff; planning, organizing, and implementing administrative systems. Develop strategies to manage functions to effectively run the Facilities of company and personnel movement to and from point of origin to work.

Job Description

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Job Title: Administrative Supervisor

  • Manage and direct the activities of the staff in an administrative set-up.
  • Manage and supervise facilities functions in a production setting facility.
  • Developing, analysing, reviewing, and implementing administrative department systems and controls.
  • Supervise the Travels and Logistics team in delivering bespoke travels and logistics services to all employees.
  • Manage relationships with travel agencies and vendors and hotels.
  • Negotiate contracts or rates with travel service providers, hotels and facilities.
  • Ensures cost effectiveness and time-sensitivity across the entire organization.
  • Interact with other department heads in managing the entire administrative operations.
  • Develop inventory control management systems.
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Develop logistics in organizing records, files and statements in an effective manner.
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
  • Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
  • Ensuring that the office is well-maintained, organized, and secure.
  • Supervising relocation and to make decisions about leasing
  • Ensure buildings meet health and safety requirements and that facilities comply with legislation.
  • Inspecting buildings’ structures to determine the need for repairs or renovations per MODEC standards
  • Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
  • Review utilities consumption and strive to minimize costs
  • Drive continuous improvement of the HR/Admin Department

Qualifications

  • BSc in Business Administration, HR, Statistics Project Management, Facilities Management
  • Minimum of 8-10 years’ experience resolving complex administrative related issues
  • High level of computer literacy. Well organized person with experienced typing skills. Proficient in Microsoft Word, Excel and Outlook.
  • Strong communications skills. Excellent communication and interpersonal skills
  • Demonstrated experience/knowledge in all aspects of Ghanaian travel.
  • Knowledge of general office, departmental operations and procedures as well as facilities management.
  • Good supervisory, communications and interpersonal skills.

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