MSH Grants Manager Jobs in Ghana

Posted on :

7 Sep, 2010

Category :

Healthcare Jobs in Ghana, Non Profit Organisation Jobs

Management Sciences for Health (MSH) is a nonprofit international health organization composed of more than 2,000 people from 73 nations. Our mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health. Together with our partners, we are helping managers and leaders in developing countries to create stronger management systems that improve health services for the greatest health impact. MSH Ghana recruits Grants Manager

Overall Responsibilities
The Grants Manager has overall responsibility and accountability for the administrative and financial grants management component of the AWARE II Project. S/he uses templates provided by the MSH contracts office to develop solicitations and agreements, as well as detailed procedures for the entire grants management cycle, and works closely with grantees to develop their capacity to effectively manage grants. This may include conducting an organizational capacity assessment, developing their financial and audit systems, building capacity for accounting and financial management, and/or assisting grantees with cost proposal development and operational procedures according to USAID financial regulations. The Grants Manager assists the Director of F&A and the MSH contracts office in ensuring that grants management procedures are designed to ensure that NGOs & CBOs are able to manage their grants efficiently and transparently in compliance with USAID financial regulations and in support of their technical scopes of work.

Specific Responsibilities
1. Work with the Director F&A to provide any relevant feedback/input on forms, manuals, templates, materials, procedures, guidelines and resources for grants.
2. Use MSH forms, manuals, templates, materials, procedures, guidelines and resources in formulating, negotiation, executing, monitoring, and closing grants according to USAID financial regulations and in support of performance-based financing approaches used by the AWARE II project.
3. Provide feedback/inputs on grants management procedures to ensure they are designed so that NGOs and CBOs are able to manage their grants efficiently and transparently in compliance with USAID financial regulations. Assist technical staff in refining objectives, deliverables and scopes of work for grantees.
4. Document the process by which NGOs & CBOs are selected for awards, and notify applicants and other stakeholders of awards granted.
5. Conduct pre-award assessment of selected NGOs & CBOs to determine financial viability and level of risk.
6. Administer the grants according to criteria and financial guidelines set forth by USAID.
7. Design and maintain a computer-based grant tracking system, and keep AWARE II technical staff, senior management and grantees regularly updated on the financial status of each grant.
8. Monitor individual budget line expenditures, assuring that each grantee remains within allowable and contracted levels, or requests authorization to exceed them.
9. Assist grantees with the development of work plans, monitoring progress, tracking expenses, preparing reports, and facilitating grantees’ financial compliance with the terms of their agreements.
10. Ensure that grantees comply with all USAID reporting requirements.
11. Monitor the grantees by visiting NGO or CBO field activities, as necessary, to assess technical and financial performance and to identify areas of weakness that require action on the part of the grantee or that require external technical assistance and follow up to ensure appropriate action is taken. Communicate findings to M&E team and assist with coordination of necessary actions to correct deficiencies or weaknesses in NGO or CBO performance.
12. Immediately alert F &A Director and Project Director of any suspicion or evidence of fraud, misappropriation, or mismanagement of funds by grantees.
13. Prepare and submit periodic grants status report with recommendation for performance improvement to AWARE II Management for consideration
14. Work closely with M&E staff to disburse funds based on adequate technical reporting.
1. Work closely with the Accountant to prepare grant reports and projections as required for the monthly imprest submission, and request funds to ensure availability of funds for project activity/implementation through the TLIs or NGO grantees.
15. Assist with preparing and conducting workshops and individual assistance to grantees, as required.
16. Ensure proper files and records are maintained for the grants management component of the project.
17. Prepares reports for grants-related activities, as necessary, and any other information required by the Director F&A.
18. Other duties as may be assigned.

Job Qualifications
1. Master’s degree in business administration, public health, management, or equivalent degree with relevant experience.
2. Significant experience in grants management and financial/operational systems is essential. Excellent analytical skills and ability to work with complex financial information.
3. Ability to establish and sustain interpersonal and professional relationships with multiple donors, international organizations and local CBOs
4. Ability to determine the responsibility and grant-worthiness of organizations through financial statements, audits and other documentation presented in a proposal.
5. Substantial experience working with USAID-supported projects and knowledge of USAID financial regulations and procedure strongly preferred.
6. Proficiency in English and French (both oral and written) are required.


Background Information
Please note that allowances are not available for this role.

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