Newmont Mining Corporation Recruitment 2017

Founded in 1921 and publicly traded since 1925, Newmont is headquartered in Greenwood Village, Colorado. We have approximately 30,000 employees and contractors, with the majority working at managed operations in the United States, Australia, Ghana, Peru, and Suriname. Newmont is an industry leader in value creation and the only gold producer listed in the S&P 500 index. Our purpose – to create value and improve lives through sustainable and responsible mining – is guided by five core values: safety, integrity, sustainability, inclusion and responsibility. We are proud to have been named the mining industry leader in overall sustainability by the Dow Jones Sustainability World Index in 2015 and 2016.

Job Description

Job Title: Executive Assistant

PURPOSE:

• This position is responsible for providing administrative duties for a Regional Senior Vice President.
• This role will assist with general administrative support tasks, various projects, tasks and support the planning and execution of travel, meetings, and reports.
• This position may also train and supervise lower-level clerical staff.

ESSENTIAL DUTIES:

• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing functions such as preparing correspondence, receiving visitors, arranging conference calls, meeting minutes and scheduling meetings.
• Liaise with Executives, direct reports and vendors.
• Coordinate and arrange internal and external meetings for the executive and prepare materials and items accordingly.
• Prepare presentations and reports for meetings, which may include setup of A/V equipment.
• Handle confidential and time sensitive material with tact and discretion.
• Ability to assist with international travel arrangements, trip files, and readiness (mobile technology, passport, visas).
• Plan, schedule, and handle logistics for company-related functions
• Complete expense reports for executive.
• Generate requests for payment and code and enter data.
• Responsible for file management for the executive and department at executives discretion.
• Receive and review all mail and screen phone calls, determining what needs to be brought to the attention of the executive.
• Perform copying, collating, binding, packaging, etc., and disseminate routine and other documents as requested by department personnel including mail/messenger/meeting preparations.
• Complex project coordination and assignments as requested.
• Assistance with personal business for executive.
• Prepares presentation materials for regional leadership meetings or other high visibility functions as required.
• Become familiar with and strictly adhere to Newmont’s Health, Safety and Environmental standards. Act as a role model in complying with and supporting these standards and practices.

The above duties and responsibilities are representative of the nature and level of work assigned and are not necessarily all-inclusive.

WORKING CONDITIONS:

• The position is located in the regional office – Accra.
• Extended and unpredictable hours.

TRAINING AND EXPERIENCE:

Knowledge:

• Associates degree in Business or related field, or a combination of certificates and work experience as an executive assistant is required.

Experience:

• Minimum 10 years executive/administrative assistant experience or equivalent combination of training and experience are necessary.
• A minimum of 3-5 years working for a top level executive.
• Previous experience working for a Fortune 500 company is a plus.

Skills and Abilities:

• Excellent written and verbal communication skills.
• High proficiency in the use of Microsoft applications required, including Outlook, PowerPoint, Word and Excel is required.
• Advanced knowledge of office equipment and advanced computer skills
• Ability to work independently, exercising initiative, discretion and judgment and make appropriate decisions within the scope of assigned responsibility.
• Ability to work under tight deadlines and manage multiple projects.
• Must be tactful and professional.
• Handles details of a highly confidential and critical nature
• Experience in working with senior level executives within and outside the company, as well as experience with customers, visitors, vendors and other dignitaries.
• Prioritization skills and competent follow through skills.
• Requires in-depth knowledge of company operations, policies, and procedures.
• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.