Plan Ghana Recruiting Grants Coordinator

Posted on :

16 Jul, 2014

Category :

Vacancies in Ghana

Plan Ghana, an international child­ centred community development Organization is looking for a dynamic and results ­oriented person to fill the position of Grants Coordinator.

Job Purpose:
Works with the grants team in identifying grants opportunities from donors and contribute significantly to the fund-raising efforts of Plan Ghana. Also facilitates ethical checks on local partners and ensures the smooth coordination of all concept notes/proposal development efforts at the national, regional/program unit and community levels.

Typical Responsibilities – Key End Results of Position:

Grants Reporting: Supports Grants reporting to ensure they meet donor requirements and produce to negative/adverse feeback.

To do this, the position holder:

• Develops , updates and maintains a schedule for grants reporting, detailing the donor reporting requirement, type of reports and deadlines
• Facilitates timely follow ups on donor deadlines.

Grants Acquisition and Management

• Ensure readily available data per Country Strategic Program (CSP) country program (CP) objectives for easy reference for proposal and concept note development
• Develops a schedule for local resource mobilization within Plan Ghana
• Calls for proposals and concept notes from PUs.
• Maintains a database of all proposals received for easy reference by grouping the proposals received by CP Objectives ad by PUs
• Maintains a database of reports to NOs per PUs
• Maintains a photo bank on grant funded projects per PU
• Reviews concept notes and proposals developed from the field per CSP CP Objectives for submission to the Business Development Manager
• Monitors Grants implementation in the field

Donor Relationship Management:

• Facilitates timely follow ups on donor deadlines and ensures that all donor queries are adequately addressed
• Reviews reports due donors and ensures that reports meet donor reporting requirements as per Grant Agreements and recommend actions to Business Development Manager.

Budget Management

• Supports the preparation and review of grants proposal budgets
• Performs any other duties that may be assigned from time to time.

Criteria for success

• High quality and timely delivery of project activities in communities
• Satisfactory partner organisation activities

Dealing with Problems

• Collates and provides technical support for the implementation of resource mobilization activities
• Puts in place systems to monitor and provides technical soundness to all Grants projects
• Works with minimum supervision
• Analyses issues for decision making to strengthen and support delivery of Grants activities that meet organisational requirement


Communications and Working Relationships

• Medium contact with Plan partners for the grants acquisition and management
• Has high contact with all Country Office and Programme Unit Staff to support locally raised funds for grants implementation
• Maintains medium contact with partners, Multilateral companies and organisations operating in Ghana.

Knowledge, Skills, Behaviors and Experience Required To Achieve Role’s Objectives:

Qualification Required & Experience

• Bachelors Degree in Development Studies / Social Sciences or related area
• Have at least three (3) years working experience in a related field
• Has good understanding of contemporary resource mobilization and management
• Experience in Gender, Advocacy and Community Development related issues
• Proficient in the use of Microsoft Office packages (Word, Excel, Internet Software and Power Point)
• Understanding of International Donor requirements

Demonstrated Behaviors needed by the post holder to successfully perform the role.

• Continuous commitment to high performance and improvement
• Ability to work in a team
• Committed to the protection of the rights of the child
• Communicates clearly and effectively
• Knowledge in development issues affecting children

Skills Specific to the post needed to put knowledge into practice

• Crisis management skills
• Negotiation and influencing skills
• Good business development and marketing skills
• Proven leadership and supervisory skills
• Excellent human relations skills
• Excellent communication and IT skills
• Tactical planning skills
• Facilitation, presentation, training and communication skills
• Project management skills
• Monitoring and evaluation skills
• Critical thinking and analytical skills

Level of contact with Children:

Mid contact: the job responsibilities of this position require occasional contact with children and it is expected that children shall be protected at all times.

Location: Accra

How To Apply For The Job

Interested applicants should submit their applications with a comprehensive CV and a copy of the certificate of their highest academic qualification to the address below. Female candidates are encouraged to apply:

The Country Human Resource Manager
Plan Ghana
Private Mail Bag
Osu Main Post office

Closing Date: 25 July, 2014

Anybody asking you to pay money to schedule your interview or offer you job may be a scam

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