Recruitment On At USAID

URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.

Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.

URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).

Job Description

Job Title: Regional Administrative Assistant

URC and the USAID funded Ghana Systems for Health Project is recruiting a Regional Administrative Assistant to be part of the project’s team.

• Length of Contract: 1 Year, renewable
• Reports To:  Regional Coordinator
• Location: Cape Coast

Job Summary

The Regional Administration Assistant is responsible for the operational functioning of the project. The position provides direct support to the Regional Coordinator in performing administrative duties and supervises other regional support staff, such as cleaner and utility worker. S/he provides support to administrative organization and planning, acts as a liaison between the technical and administrative support staff, and offers day-to-day support to the efficient execution of project activities

Roles and Responsibilities

Project Administration

• Resolve routine administrative problems using standard operating procedures and office guidelines.
• Provide logistical support for seminars, workshops, conferences, surveys, and other project activities in collaboration with technical staff.
• Oversee the preparation and management of administrative correspondence within the program and between the program and the different partners.
• Maintain confidentiality of communications and documents, as required.
• Maintain a proper log of all incoming and outgoing correspondence, as required by office guidelines.
• Maintain a filing systems for all field documentation, sharing as necessary with the central office in Accra.
• Coordinate travel, including ensuring proper authorization, bookings, car log, and driver logs.
• Coordinate proper use of telephone and mail services (including mail courier services) and other administrative duties.
• Ensure proper functioning of support systems, i.e., maintain supply of potable water, identify damaged equipment and arrange for repair or replacement, replace toner.
• Assist program staff to manage travel arrangements, including booking of hotel accommodation.
• Liaise with field office in Accra for the procurement of stationery and office supplies.

Human Resource Management

• Ensure all staff submit their timesheets in time for approval by the Regional Coordinator.
• Liaise with HR Office in Accra to track and record staff vacation and sick leave.
• Maintain the project paperwork and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or a need for historical information.

Required Skills or Experience

• Bachelor’s degree or equivalent in human resources management, public or business administration
• Five (5) years of experience working in administrative/office management experience.  Experience working with USAID-funded projects is strongly desired.
• Must have sound knowledge of office practices and basic filing systems
• Excellent oral and written communication skills
• Computer literacy is required.
• The ability to plan and follow through on multiple tasks is required.
• Strong time management skills are critical to this function.
• The ability to take initiative and create systems to track and monitor documentation both electronic and hard copy documents.
• Strong interpersonal skills, including the ability to work effectively with superiors, subordinates, and colleagues are required,
• Maturity, objectivity, resourcefulness, adaptability and sound professional judgment.
• Computer skills is required, include the ability to easily function in Microsoft OUTLOOK, WORD and EXCEL.

How to Apply

For immediate consideration, please email your CV and Cover Letter to [email protected] indicating position title in the subject line.

Please take note of the following:

Only candidates who are eligible to work in Ghana for an indefinite period without a need for sponsorship will be considered for this position.

Only shortlisted candidates will be contacted.

Accommodation: USAID Systems for Health Project is not responsible for the accommodation of successful candidates in any of the locations.

The closing date for receipt of applications is Friday, October 14, 2016.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be contacted.

No phone calls please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest.

URC is proud to be an Equal Employment Opportunity employer. We value and seek diversity in our workforce.