Posted on :
20 Jun, 2018
20 Jun, 2018
Right To Play is a global organization committed to improving the lives of children and youth affected by conflict, disease and poverty. Established in 2000, Right To Play has pioneered a unique play-based approach to learning and development which focuses on quality education, life skills, health, gender equality, child protection and building peaceful communities. With programming in 18 countries, Right To Play transforms the lives of more than one million children each week, both inside and outside of the classroom. In addition to our work with children, Right To Play advocates with parents, local communities, and governments to advance the fundamental rights of all children.
Right To Play is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches.The Africa Regional Office located in Kampala, Uganda, supports 8 country offices including; Burundi, Ethiopia, Ghana, Mali, Mozambique, Rwanda, Uganda and Tanzania.
Job Title: Finance Coordinator
The Finance Coordinator reports directly to the Finance Manager and or Finance Officer (FO) and technically to the Regional Finance Director on Finance related functions. The incumbent is responsible for providing supports to the FM/ FO in financial administration tasks such as data entry, processing transactions, ensuring all transaction supporting documents are complete and properly filed and reconciling bank accounts entries. In addition, the incumbent supports the HR related functions in the respective country.
In accordance with Right To Play (RTP) approved policies and procedures, the incumbent:
Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.
Ensures that all payments are made on time.
Follows up on bank transactions to ensure all are processed; files hardcopies and generates reports.
Posts all financial transactions into the RTP Daily Expenses Log (DEL) and then imports all data to the Accounting management system.
Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the FM/FO.
Oversees the management of petty cash in the country including bookkeeping.
Reviews all petty cash expenditures and replenishment requests when two-thirds of the money is spent.
Performs regular surprise cash counts from CO cashier.
Ensures budget follow up and the correct use of all the donor codes.
Ensures proper filling of all financial documentation for cash and expense management for the duty station.
Assists in cash planning and forecast for the duty station.
Ensures the elaboration, maintenance, and reconciliation of cashbooks.
Prepares financial reports and forecasts.
Financial implementation and management
Supports in the Implementation of an appropriate accounting system and sound finance function.
Produces and presents regular financial and written finance reports.
Provides assistance in preparing year-end accounts in line with regulatory requirements ready for audit.
Updates financial modelling as we expand potential areas of grant, traded, social investment and other forms of incomes.
Leads on the maintenance of financial elements of RTP risk register.
Ensures that an appropriate financial policy and procedures framework is in place to guide the Organisation’s financial decision making.
Ensures restricted funding is ring-fenced and complies with grant conditions.
Ensures the Organization complies with the financial requirements of the Donors.
Assists with preparing budgets for funding application.
Supports FM on staff trainings on RTP rulers, policies and procedures and donor requirements.
Supports partners on compliance matters and ensure timely submission of reports that are accurate and complete.
Supports FM to ensure that partners are aware and adhering to partnership manuals procedures;
Maintains and tracks cash/salary advances in coordination with HR and ensure all amounts are reconciled and liquidated.
Team management and supervision
Provides clear expectations to the direct reporting team ensures that they are familiar with the roles and responsibilities within their individual job profiles.
Provides the necessary guidance and coaches to the team and carries out regular performance appraisal accordingly.
Performs other duties as assigned.
Planning And Organizing
The incumbent is expected to come up with a weekly plan in line with the country work plan.
However, the incumbent is expected to respond to urgent matters as directed by the supervisor.
Internal: Administration and Finance Manager /Finance Officer, Country Director, other country staff and Regional Finance Director.
External: Partners, IT services provider and insurance providers.
Physical Environment And Effort:The incumbent will be working in an office environment for the majority of the time.
Sensory Demands:The incumbent’s job requires concentration and accuracy especially when dealing with financial data.
Mental Demands:The job requires attention to deadlines
Required Skills or Experience
Bachelor’s degree in Accounting, Finance, Business Administration or related discipline.
3 years’ experience in accounting or grant management.
Competencies / Personal Attributes
Ability to work independently with little supervision
Ability to work well under pressure and deadline
Integrity and details focused
Ability to multitask and work within deadlines
Good analytical skill
Ability to work with staff at all levels
Proficiency in use of Microsoft applications, including Excel and Word
Good skill at using financial software applications
Skilled in maintaining documentation
Good written and oral communication skills
Good knowledge of accounting and Human Resources practice, policies and procedures.
Fluency in spoken and written English. French is also required in Francophone countries.
Desired Qualifications (An Asset)
Previous work experience with an l/NGO
Problem Solving:The incumbent is expected to deal with day to day work issues independently. Seeks guidance from the FM/FO when dealing with unusual situations.
Financial Impact:Failing to submit accurate and timely financial reports will have negative impact on the financial aspect of RTP in the country of operation. The incumbent is accountable for the quality and accuracy of data imputed into the financial system.
Information Management:The incumbent is expected to keep information, records, data and files in safe place and share the information only with the authorized level.
Continuous Improvement: The incumbent is expected to introduce improvement to the work process and help others using the improved process.
Relationship Management: The incumbent expected to enhance relationships with all staff in the country office. The incumbent is expected to maintain good relationships with counterparts in the banks and insurance providers.
How to Apply
If you are interested in applying for this position, please send your resume and cover letter to: [email protected] and kindly include “Training Officer” and your name in the subject line. While we thank all applicants for their interest, only those selected for interviews will be contacted.
Closing Date : 14th July, 2018