The U.S. Pharmacopeial Convention Recruitment 2020

The Program Coordinator for the Promoting the Quality of Medicines Plus (PQM+) Program is a non-supervisory position that contributes to PQM+’s successful implementation, by providing overall program management support to the PQM+ Director, West Africa and Program Manager, West Africa. The Program Coordinator will assist PQM+ program manager for west Africa to track and facilitate the progress of PQM+ program activities according to approved work plans to ensure timely, accurate, and efficient execution of USAID priority programs. In addition, the Program Coordinator will assist in drafting and synthesizing key program reports to ensure timely and high-quality reporting to USAID. As an essential team member, s/he will serve as a key interface between the Program/Regional Managers, the PQM+ Technical Team, and Global Public Health Program Delivery Team to enable effective and compliant implementation.

Job Description

Job Title: Program Coordinator 

Roles and Responsibilities

• Assists the Program Managers in developing and monitoring annual work plans and budgets, to include drafting implementation plans, identifying technical resource needs (staff and consultants), and facilitating progress of and contributing to PQM+ country-level activities to ensure timely execution of project deliverables as defined in annual work plans.
• Proactively anticipates, identifies, and facilitates resolution of potential project issues relating to delays in PQM+ activities/obligations, budget and timelines, by collaborating with the key stakeholders.
• Provides support in drafting/editing of program documentation, including assessments, surveys, reports (trip, quarterly, and annual reports), communications materials, briefing materials, and presentations for conferences, trainings, or workshops.
• Drafts procurement packages (consultants, sub-recipients, goods, and services) and ensures all procurement is in compliance with USAID rules and regulations and USP policies, consistent with budget allocation, and properly reflect PQM+/USAID interests. Works to coordinate the procurement process throughout the procurement cycle from request through to purchase.
• Assist in monitoring sub-recipient technical deliverables and budgets; reviews financial submissions and deliverable schedules, to include proactive follow-up with sub-recipient; tracks program budget and facilitates budget revisions for sub-recipients, as necessary.
• Assesses key program information and data for input into appropriate PQM+ M&E tools and facilitate consistent transfer of program results; serves as a focal point for implementation of new M&E platform.
• Coordinates and ensures that all travel, procurement, and deliverables trackers are up to date
• Ensures consistent document management to include proper filing, archival, and storage of program documentation and files according to USP and donor policies.
• Assists in organizing and facilitating regular meetings with the donor and tracking action items that arise during these meetings.
• Other program related duties as assigned.

Basic Requirements

• Bachelor’s degree in relevant field required
• Five (5) years’ experience with program management support and administration for global health programs or large-scale, international development assistance programs; or an equivalent combination of training and experience.
• Education/Experience equivalent is acceptable (MS + 3 years)

Preferred Requirements

• Prior USAID experience in global health programming and knowledge of USAID rules and regulations preferred
• Proficiency in French

Skills Sought

• Excellent interpersonal and organizational skills with attention to detail
• Demonstrates effective time management and prioritization skills
• Ability to work independently as well as part of a team
• Excellent critical thinking and problem-solving skills
• Excellent verbal and written communication skills
• Excellent presentation and reporting skills
• Comfortable working with internal and external professionals
• Ability to support implementation of multiple projects in a timely manner, including support to development and monitoring of budgets
• Advanced computer competence (MS Office programs, MS Project or similar)
• Awareness of the role of pharmaceutical management in Global Health is beneficial
• Ability to travel as needed

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