UNICEF Ghana: Receptionist

Applications are invited from suitably qualified Ghanaian Nationals for the post of Receptionist (General Service Category).

VN No.: VN-13-02
Post Level: GS-3
Type of Contract: Fixed-Term
Duration: 2 years with possibility of renewal

Purpose of the Post:
Under the supervision of the Administrative Officer, operate the switchboard, attend to the reception and screen all telephone calls and visitors.

Main Duties and Responsibilities:

•   Receives all in-coming calls and extend them to the appropriate Officers or Sections.
•   Receives all scheduled and unscheduled visitors and directs them to the officer/section concerned, after verifying the purpose of the visit. When the visitor’s business is of a routine nature, provides, necessary routine information.
•   Receives and signs for all incoming correspondence, documentation or packages from the post office, express courier, UN agencies, government offices or other international organisations, upon which staff member routes them to the offices concerned for necessary action.
•   Maintain up-to-date records of all incoming correspondence.
•   Contacts relevant companies and make request for repairs or maintenance services of equipments.
•   Reviews all telephone bills and distributes to staff to identify personal calls made. Follows up with finance on the payment of the bills. Maintains an excel sheet of all private calls and payments made which is shared with Supervisor monthly
•   Acts as back-up for Admin Assistant Protocol issues

Qualification Required & Experience

•   Completion of Secondary Education. Knowledge of switch board operation and modern office procedures.

Work Experience:

•   3 years experience in general office/clerical duties. Experience in the UN System is an asset.

Competency Profile:
(i) Core Values (Required)

•   Commitment
•   Diversity and Inclusion
•   Integrity

(ii) Core Competencies (Required)

•   Communication [I]
•   Working with People [II]
•   Drive for Results [I]

(iii) Functional Competencies (Required)

•   Analyzing [I]
•   Learning and Researching [I]
•   Planning and Organizing [I]
•   Following instructions and Procedures [I]

Other Competencies:

•   Pleasant, Affable and Polite with good interpersonal skills

Language:

•   Fluent in English
•   Knowledge of the local language is an asset

Location: Accra

How To Apply For The Job

If you have experience working in a similar capacity and want to make an active and lasting contribution to build a better world for children and match the profile outlines, send a brief application letter supported by detailed curriculum vitae, UN Personal History for (which can be downloaded from http://www.unicef.org/about/employ/files/P11.doc and photocopies of other supporting documents to email:

[email protected]

or mail to:

The Human Resource Manager
UNICEF
P. O. Box 5051
Accra-North

Closing Date: 24 May, 2013

Applications submitted without the P11 form will not be considered.

Only short-listed candidates will be contacted

QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY

NOTE: UNICEF IS A SMOKE FREE ENVIRONMENT!!!!!!