UNICEF Ghana Vacancy 2012: Programme Assistant

Applications are invited from suitably qualified Ghanaian Nationals for the post of Programme Assistant (General Service Category)

VN No.: VN-12-01
Post Level: GS-6
IMIS #: 16864
Type of Contract: Fixed Term Appointment
Duration: 2 years (renewable)

Job Purpose:
Under the general supervision of the Chief, Education, performs a variety of information gathering, monitoring, technical and administrative services of moderate scope and difficulty, in support of programme activities.

Main Duties and Responsibilities:

• Collects information mainly from manuals, intranet/Internet, records and other source documents. Prepares periodic and ad-hoc reports on programme and project activities. Assists Programme Officers in compiling financial information relating to their projects and in the preparation of background material, working papers and tables for briefings and periodic project reviews
• Generates periodic and special reports in VISION, reviews the reports to ensure that charges are properly recorded, investigates discrepancies and initiates corrective action. Monitors financial status of various projects and recommend timely reallocation of funds
• Generates and reviews monthly status reports on Cash Advances to the Governments and NGOs and ensure timely follow-up of outstanding liquidations. Assists in the monitoring and preparation of reports and publications on the results and publications on the results of programme interventions
• Researchers, reviews and synthesise information for the preparation of reports, project documents and submissions to governments. Prepares background information for use in discussions with governments and other organisations. Participates in the briefing and debriefing of project personnel. Records and update Annual Project Workplans (APW) and Annual Project Assessment Table (APAT)
• Assist Programme Officers in organising programme reviews with counterparts. Prepares for workshops and meetings, including provision of logistics
• Scrutinises plans of operations, exchanges of letters and takes appropriate follow-up action. Assists in the administrative process of government requests for assistance
• Draft responses to routine programme correspondence and provide administrative support to the section. May be required to carry out specific administrative operational/control tasks for project/programme activities
• Perform other duties, as required

Required Skills or Experience

Minimum Requirements:
Education:

• Completion of secondary education, preferably supplemented by technical or university courses in Programme Management and Budget Control

Work Experience:

• Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities

Language Proficiency:

• Fluency in English required. Another UN language is an asset

Competency Profile:
i)   Core Values (Required):

• Commitment
• Diversity and Inclusion
• Integrity

ii)  Core Competencies (Required):

• Communication (II)
• Working with People (II)
• Drive for Results (II)

iii) Functional Competencies (Required):

• Analysing (II)
• Applying Technical Expertise (II)
• Following instructors and Procedures (II)
• Planning and Organising (II)

How To Apply

If you have experience working in a similar capacity and want to make an active and lasting contribution to build a better world for children and match the profile outlines, send a brief application letter supported by detailed curriculum vitae, UN Personal History form (which can be downloaded from Http://www.unicef.org/about/employ) and photocopies of other supporting documents to:

Closing date: 07 Feb, 2012