United Nations Office for Project Services New Jobs 2018

The United Nations Office for Project Services (UNOPS), Ghana Operational Hub based in Accra – Ghana with Country Offices in Gambia, Ghana, Liberia, Nigeria and Sierra Leone. UNOPS GHOH has developed a compelling solid reputation across the globe in the delivery of its core mandates in the areas of Project Management, Infrastructure and Procurement.What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. To succeed here, you’ll need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.

Job Description

Job Title: Finance Associate

We are therefore, looking for intellectually curious talented qualified Ghanaians with solid Financial Management acumen with stakeholder focus to join the team as Finance Associate for the Ghana Office.

Things happen quickly at UNOPS- Ghana Operational Hub and the work culture encourages you to be an enthusiastic team player – a self-starter who can work cross-functionally and isn’t frightened to take risks or try out new ways of doing things within UNOPS.

Functional Responsibilities
Under the direct supervision of the functional supervisor(s) who report to the H…
Under the direct supervision of the functional supervisor(s) who report to the Head of Support Services, the Finance Associate will provide financial and administrative support to the timely processing, recording, monitoring, and maintaining if financial transactions and accounts relating to payments and receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes.

Functions/ Key Results Expected
Summary of Key Functions:

• Administration of budgets and cost-recovery system
• Accounting. Payments, Payroll
• CO cash management
• Knowledge building and Knowledge sharing

Administration of budgets and cost-recovery system

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Preparation and modifications of budgets for projects,
• Presentation of researched information for planning and status of office’s financial resources
• Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
• Preparation of cost sharing and trust fund agreements, follow up on contributions within the office’s resource mobilization efforts

2.Accounting. Payments, Payroll

Accounting, Payments, Payroll functions
focusing on achievement of the following results:

• Proper control of the supporting documents for
  payments and financial reports for projects; preparation of all types of
  vouchers; Pay Cycle and payments execution.
• Proper receipting of goods, services, and
  establishment of accruals.
• Approval of vendors in Enterprise system (if a
  senior member of the Finance team).
• Global payrolls processing in Enterprise
  system.
• Maintenance of the internal expenditures control
  system which ensures that vouchers processed are matched and completed, timely
  corrective actions on unposted voucher taken, including those with budget
  check errors, match exceptions and unapproved vouchers; transactions are correctly
  recorded and posted; payrolls are duly prepared and processed; travel
  claims, MPOs and other entitlements are duly processed
• Review of payment requests including
  supporting documents against the annual work plan.
• Timely accounts closure
• Timely response to HQ requests to resolve
  financial data issues.
• Timely corrective actions on erroneous data
  in. Enterprise system. Preparation of financial reports as required.
• Maintenance of the Accounts Receivables for
  projects and follow-up with partners on contributions, deposits creation
  in Enterprise system and their application to pending items.
• Timely reimbursements, payments of costs by
  the Government
• Preparation of vouchers for projects

For Roving Positions outside ERP systems:

• Administer project advances, reconciliations,
  and replenishments, under authorized approvals as follows
• Liaise with programme officers and conduct
  necessary project visits to obtain all certified documents evidencing the
  completion of an activity, incurring of expenditure and identity of the
  party/vendor;
• Verify and monitor the accuracy of the
  statements and work plan compliance to provide replenishment of seed funds
• Collect all certified supporting documents,
  signatures, names and other particulars of the beneficiaries in receipt
  claims / reimbursements;
• Undertake required recording of transactions
• Reconcile the available balance of funds with
  the balance shown in the register;
• Where authorized, replenish funds upon receipt
  of relevant original documents and other evidence, and performing a
  reconciliation of the figures, beneficiaries, work plan and budget;
• Ensure settlement of the balance of cash in
  hand.

CO cash managementEnsures proper CO cash

management functioning
focusing on achievement of the following results:

• Alternate to the supervising Finance Associate for
  timely review of cash position for local accounts to ensure sufficient funds on
  hand for disbursements. Timely identification and recording of receipts for
  income application.
• Alternate to the supervising Finance Associate for
  daily review of zero-balance account bank statements in Enterprise system to
  monitor imprest level; identification and recording of contributions.
• Timely and accurate preparation of bank
  reconciliations.
• Alternate to the supervising Finance Associate for
  timely preparation of monthly cash flow forecast for use by Operations Manager/
  Finance Analyst. Liaison with clients to obtain estimate of their cash
  requirement.
• Initiation of bank transfers and deals in Enterprise
  system.
• Creation of bank transfers (replenishment), deals
  and bank reconciliation processing.
• Effecting of operational Advances after submission of the reconciliation
  and settlement of the previous advances.

4. Knowledge building and knowledge sharing

• Organize, facilitate and/or deliver
  training and learning initiatives for personnel on finance-related topics.
• Provide sound contributions to knowledge networks
  and communities of practice by synthesizing of lessons learnt and dissemination of best
  practices in human resources.
• Contribute feedback, ideas, and internal knowledge
  about processes and best practices and utilize productively.
• As Key Business
  User provide financial management support in the financial management module of
  Enterprise system to internal clients.

Impact of Results
The effective and successful achievement of results by the Finance
Associate directly impacts the efficient and effective management of financial
resources in projects and programmes, demonstrating UNOPS’ effective
stewardship of donor and partner funds. These promote the credibility of the
organization as an effective service provider in project services and
management.

Competencies
Treats all individuals with respect; responds sensitively to differences and enc…
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.