United Nations Office for Project Services Recruitment 2018

Posted on :

14 Sep, 2018

Category :

Finance Jobs in Ghana

The United Nations Office for Project Services (UNOPS), Ghana Operational Hub ba…
The United Nations Office for Project Services (UNOPS), Ghana Operational Hub based in Accra – Ghana with Country Offices in Gambia, Ghana, Liberia, Nigeria and Sierra Leone. UNOPS GHOH has developed a compelling solid reputation across the globe in the delivery of its core mandates in the areas of Project Management, Infrastructure and Procurement.What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect. To succeed here, you’ll need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.

Job Description

Job Title: Finance Assistant 

We are therefore, looking for intellectually curious talented qualified Ghanaians with solid Financial Management acumen with stakeholder focus to join the team as Finance Assistant for the Ghana Office.

Things happen quickly at UNOPS- Ghana Operational Hub and the work culture encourages you to be an enthusiastic team player – a self-starter who can work cross-functionally and isn’t frightened to take risks or try out new ways of doing things within UNOPS.

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Functional Responsibilities
Under the direct
supervision of the functional supervisor(s) who report to the H…
Under the direct
supervision of the functional supervisor(s) who report to the Head of Support
Services, the Finance Assistant will provide financial and administrative support to the timely processing, recording, monitoring, and
maintaining of financial transactions and accounts relating to payments and
receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes.Functions / Key Results Expected

Summary of Key Functions:

  • Accounting and administrative support
  • CO cash management
  • Knowledge Building and Knowledge Sharing
  • Accounting and
    administrative support

Provides accounting, payments, support, focusing
on achievement of following results:

  • Proper control of the supporting documents for payments and financial
    reports for projects; preparation of vouchers for projects; PO vouchers; Pay
    Cycle and payment execution.
  • Proper receipting of goods and services and establishment of
    accruals.
  • Maintenance of the internal expenditures control system which
    ensures that vouchers processed are matched and completed, transactions are
    correctly recorded and posted in Enterprise system; travel claims, MPOs and
    other entitlements are duly processed
  • Timely corrective actions on unposted vouchers, including the
    vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Presentation of information on the status of financial resources
    as required.
  • Maintenance of the Accounts
    Receivables for projects and recording of deposits in Enterprise system
  • Preparation of accounts-payable and PO vouchers for management
    projects.
  • Review of payment requests including supporting documents against
    the annual work plan and UNOPS FRRs.
  • Ensuring that vouchers processed are matched and completed, and
    transactions are correctly recorded and posted in ERP/electronic or paper-based
    systems.
  • Running of remittance cycle
    and Creation of Remittance Advices to be sent to the bank
  • 2. CO cash management

Ensures proper CO cash management system
functioning
focusing on achievement of the following results:

  • Alternate to Finance Associate for timely review of cash position
    for local accounts to ensure sufficient funds on hand for disbursements. Timely
    identification and recording of receipts for income application.
  • Alternate to Finance Associate for daily review of zero-balance
    account bank statements in Enterprise system to monitor imprest level;
    identification and recording of contributions.
  • Management of cash receipts and petty cash.
  • Timely and accurate preparation of bank reconciliations.
  • Initiation of bank
    transfers and deals in Enterprise system.
  • 3. Knowledge building and Knowledge sharing
  • Support the organization and delivery of training and learning initiatives for
    personnel on finance-related topics.
  • Provide sound contributions to knowledge networks and communities
    of practice by synthesizing of lessons learnt and dissemination of best
    practices in finance management support services
  • Contribute feedback, ideas, and internal knowledge about processes
    and best practices and utilize productively.

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