University of Cape Coast: Office Manager

Posted on :

20 Jan, 2011

Category :

Administrative Jobs in Ghana

The University of Cape Coast in Partnership with the Louisiana State University Agricultural Center in the USA with hire three program staff and an office manager for the Monitoring, Evaluation, and Technical Support Services (METSS) Project that will be based in North Labone, Accra.

These two Universities will work with the United States Department of Agriculture to provide the Economic Growth Office of the USAID/Ghana Mission Technical Assistance for its economic growth and food security programs. This project began in 2010 and may continue through September, 2013, depending on funding from the U.S. Government. The duration of the employment agreement with the University of Cape Coast will be determined by the availability of funds for the METSS Project.

Job Description

Office cash management
Payment of recurring monthly expenses for the operations and maintenance of the AUP Office such as utilities and office supplies.
Handle office imprest
Make infrequent expenditures, such as office and vehicle repair and maintenance
Establish and maintain a file of all expenses incurred by the AUP Office
He/she will work with the Finance Section of the University of Cape Coast (UCC) to prepare the METSS Project Invoices of its expenses and will participate in the submission of monthly expense information, quarterly projection, and annual operating budgets to the USDA HQ as per an agreed upon schedule
Arrange logistics for the Accra-based University Partnership Team (AUPT), the METSS Project advisors that are embedded in the Ministries, and the University Partnership and USDA expertise, who will travel to Accra for Short Term Technical Assistance (STTA) activities
He/she will have overall responsibility for the effective and efficient use of the AUP Office’s vehicles and drivers. This involve monitoring vehicle trip/travel records and ensuring that the drivers comply with other requirements of their job description.

Required Skills or Experience


University degree in administration or financial management
Previous experience in project management, either public or NGO
Proficient in the use of MS OFffice
Good computer skills: knowledge of Excel, other office software and internet competency
Proven experience in basic logistics
Proven experience in procurement and office asset management
Strong communication skills, with excellent written and spoken English

How To Apply

Interested candidates should apply and attach photocopies of Certificates and Curriculum Vitae to their application and names of at least three referees. Applications should be addressed to:

The Deputy Registrar
(Division of Human Resource)
University of Cape Coast
Cape Coast

Via e-mail: [email protected]

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