The Accounts Payable Clerk is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC- Ghana.
Job Description
Job Title: Accounts Payable Clerk
MAJOR RESPONSIBILITIES:
Invoice Processing:
- Responsible for processing of supplier invoices in accordance with global standards and procedures and “Follow-the-Sun Strategy”.
- Ensure that retentions, down payments, taxes are recorded ( if applicable).
- Submit invoice for “by-pass” on a timely manner.
- Ensure invoice log sheets are constantly updated to keep track of balance sheet accounts.
Communications:
- Inform customers for rejected/deleted invoices immediately via email after processing.
- Assist internal and external Customers in P2P AP related concerns.
Internal Control:
- Check down payment (170 Accounts) if applicable before creating an invoice.
- Support in the execution of internal control procedures Per FFM.
- Assist during audit ( if required).
Others:
- Comply with Organizational policies and procedures.
- Prepare report.
- Support in providing data to AP Analysts for the preparation of weekly report.
- Perform other tasks as assigned by immediate Supervisor.
KNOWLEDGE, SKILLS & ABILITIES:
- Bachelor´s Degree, preferably in Accounting or Finance.
- At least one year work experience.
Preferred Skills, Knowledge and Experience:
- Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.
- Broad based experience in accounting and financial systems.
- Ability to work in a time sensitive environment.
- Experience in interfacing with business customers in resolving payment issues.
- Knowledge of WV’s policy and procedure in the area of finance, systems and products.