Posted on :
27 Jan, 2023
27 Jan, 2023
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Job Title: Governance & Landed Property Director
Purpose of the Position:
Under the leadership of the National Director, the position will support governance through the provision of company secretarial services to the World Vision Ghana Intermediate Board for effective board performance and compliance with regulatory as well as Partnership governance regulations; provide supervisory oversight over the National Office Policy and Compliance functions to ensure risk is minimized and that the organization complies with policies, procedures, and standards.
The position would also provide leadership in developing policy guidelines and procedures and enforce implementation of such policies to maintain prudent management of all World Vision Ghana landed properties both at the Head Office in Accra and in all satellite offices located in the Area Program areas as well as regional offices that minimize risks.
Board Governance Coordination
Provide effective governance support to the board to ensure optimal management support and performance. Ensure the Board meets its legal mandates in accordance with Ghanaian laws, and the governance processes are carried out in accordance with the requirements and policies of WV for an Intermediate Board
Board Governance Processes
Provide a strategic link between the Board and SLT on all matters pertaining to the governance of World Vision Ghana by ensuring that:-
Quarterly ministry updates are produced and circulated to the Board members seven (7) days before Board Meetings Minutes of Board and Committee Meetings are produced and circulated seven (7) after the meeting
Board and Committee work plans in consultation with the Board Committee Chairs and the ND for Board are approved; and monitor the implementation thereof in conjunction with the Governance and Nominations Committee Proper records minutes are taken and safe keeping of the minutes of WVG Board meetings including managing the National Office Global Governance database. Manage the Board Meeting plans and ensure follow up of Board meeting action plans. Board Committee meetings to ensure their link with the Board meeting is strategic as per the Board work plan and follow up on management action points arising from these meetings. Board members’ recruitment and orientation of new members and development in consultation with Governance and Nominations committee and the RGA. Annual Board performance Assessment is done and whose results are integrated in the Board Development plan The forward agenda, Annual Board work Plan and Board Development plan are implemented. Capacity building initiatives on governance for the Board and Senior leadership
Coordinate with Integrated Programmes and plan for Board field trips to the WVG project sites to help deepen Board members understanding of WV’s ministry Joint WVG/VFG Board meetings are held one every year; and joint field visits are held once every year. Prepare the ND’s Quarterly Ministry Updates report to the Board and identify key issues requiring the Board attention.
Board Legal Responsibilities
WVG Board operates in strict adherence and compliance with WVI National Boards Policy and the Ghana Government laws by ensuring that: Process of calling and holding of Extraordinary Meetings as provided by the WV Ghana Board policy guidelines are in place. Statutory compliance and completing relevant requirements for WVG according to Ghana law. Succession planning in conjunction with the Board Chair and Governance and Nominations Committee is in place to ensure business continuity of the Board. WVG Board operates in strict adherence and compliance with WVI National Board Policy and Government of Ghana laws
WVI Partnership Requirements
The World Vision Ghana Board meets the Partnership requirements by ensuring:-
Timely submission of Partnership reports that may be deemed necessary for the purpose of WVG’s governance accountability.
Board members are updated; given guidance and access to Partnership Policies.
Those new WV Partnership policies are owned contextualized, implemented, and monitored by the National Office.
Coordinate NO peer review processes in conjunction with the Partnership Peer Review Office and prepare the National Office Action plan including preparation of the National Office self-review report, handle all the logistics of peer review visits, provide peers with all the information needed for the review and track the implementation of the Peer Review Report recommendations and also follow up on the implementation of the recommendations to ensure WVG’s compliance.
In conjunction with the Governance and Nominations Committee and the Board Chair, coordinate the Annual Board Self Review, individual and peer Board effectiveness review processes. In addition, ensure that the learnings inform the Board work plan and development processes.
Assurance of Effective Property Management for the organization
WV Ghana’s current land holdings pose a huge risk to the organization which could run into several thousands of US$ and therefore requires urgent attention to mitigate the risks.
Property Risk Mapping and Documentation
Review and update the current Land asset register to ascertain the actual land holdings of World Vision. This will be done by ensuring that: Locations of all landed properties acquired or occupied by World Vision Ghana are identified and captured on the landed asset register. Current uses of all landed properties with detailed descriptions are captured on the landed asset register. Existing and potential risks to all land holdings are assessed and categorized for action depending on the urgency. Risk mitigation and planning, including regularizing land title and development management is put in place.
Land/Property Administration & Management
The position provides the requisite professional advice and management in landed properties in accordance with Ghana laws and that land administration/management of World Vision properties meets required standards and does not pose a risk to the organization by ensuring that
All properties with high/significant risks are addressed within 6 – 12 months. Within 15 months all title deeds of World Vision properties are regularized Within 12 months, the office is guided by clear landed properties policies, and operational guidelines and procedures. All new project establishments follow operational policies and guidelines. Projects that are yet to transition have all the necessary title papers in place.
All properties acquired or occupied are compliant with Ghana land law; those requiring legal registration or renewal are completed within 18 months, starting with those properties situated in the Head Office and the GIWASH, and Northern Operations. Market value assessments of all properties owned by World Vision for general property management purposes but not limited to payments to statutory bodies including annual ground rent, and property rates. Advice on areas for improvement in internal business processes along with possible solutions regarding property management.
Property Risk Management and Reduction
All World Vision Offices have the highest adherence to property standards including safety regulations by coordination with Support Services and HEA/Security department ensuring that: –
All field-level properties are compliant, and risk- free, and adhering to safety standards. Review and validate the legitimacy of all statutory landed property claims and ensure the same is done within standard time to avoid penalties. Advice on properties that World Vision should let go, effectively managing property assets and liabilities.
Ensure Standard Protocols for Property Acquisition and Transfers
Standard protocols for property acquisition and occupation, assuring that associated risks are adequately managed by ensuring that:- Guidance on legal requirements for compliance on newly acquired landed property and also provide advice, guidance, planning, and implementation of both the maintenance and effective management of same.
Develop a systematic transfer of property that is transparent and risk-free ensuring that properties are used for the wellbeing of children, and also assuring a sustained good organizational image.
Champion Policy and Regulations initiatives in the National Office
Lead in Policy and Regulations compliance
Ensure adherence to all Policies and Regulations by:-
Engaging with key stakeholders such as P&C, Supply Chain, Finance, IPD, Security, Risk and Audit Committee, etc. to form a Compliance Working Group. Lead the Working Group to set collaboration expectations, manage workflows timelines, and identify the cope of compliance engagement with other office processes and priorities. Develop a Policy and Regulatory Inventory: Create Internal and external inventories that are required of the World Vision Ghana Office (and updated as needed).
Complete the Compliance Prioritization Assessment (CPA): Determine priority requirements from a compliance risk perspective that if not followed, could have a significant impact on World Vision Ghana. Monitor Policy and Regulations Compliance: Work with Policy Management stakeholders to determine key requirements and ensure adherence. Complete the Integrated Compliance Monitoring Tool (ICMT): Work with Policy Management Stakeholders to complete the ICMT, and present to the ND/Board for approval before submission to the Regional Compliance Champion. Develop Action Plans for Policy and Regulations Risk mitigation: Work with Policy Management Stakeholders on how identified monitoring gaps or controls deficiencies may be remedied and work to address these gaps.
The incumbent will be required to exercise strategic judgment and assume responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area and the reputation of the organization at large.
National Director: (Supervision), joint planning, Leadership and Strategic direction, World Vision Ghana Board, Regional Governance Director, Senior Leadership Team
Board: (Support, Coordination, and facilitation), WVI Legal, Ghana Government Legal, Registrar of companies
Integrated Program Effectiveness Director: Periodic planning, reporting, coordination,
Finance Director and Support Services Director: Consultation, business process development, joint monitoring, planning, and approvals with regard to financial management.
People & Culture, Consultation, liaison, joint monitoring, planning, and approvals with regard to human resource management and Policy and Regulatory issues.
Communications Manager: Consultation, coordination, joint planning, target setting, business process development, and monitoring.
Risk and Compliance Officer: Consultation, coordination, joint planning, target setting, business process development, and monitoring.
Key National and International Stakeholders: Coordination, networking, continuous communication, and influence/advocacy building.
Qualifications: Education/Knowledge/Technical Skills and Experience:
Minimum 4 years of experience working in an international NGO with a strong