Applications are invited from suitably qualified Ghanaian Nationals for the post of Receptionist (General Service Category).<\/p>\n
VN No.:<\/strong>\u00a0VN-13-02 Purpose of the Post:<\/strong> Main Duties and Responsibilities:<\/strong><\/p>\n \u2022\u00a0\u00a0 Receives all in-coming calls and extend them to the appropriate Officers or Sections. Qualification Required & Experience<\/strong><\/p>\n \u2022\u00a0\u00a0 Completion of Secondary Education. Knowledge of switch board operation and modern office procedures.<\/p>\n Work Experience:<\/strong><\/p>\n \u2022\u00a0\u00a0 3 years experience in general office\/clerical duties. Experience in the UN System is an asset.<\/p>\n Competency Profile:<\/strong> \u2022\u00a0\u00a0 Commitment (ii) Core Competencies (Required)<\/strong><\/p>\n \u2022\u00a0\u00a0 Communication [I] (iii) Functional Competencies (Required)<\/strong><\/p>\n \u2022\u00a0\u00a0 Analyzing [I] Other Competencies:<\/strong><\/p>\n \u2022\u00a0\u00a0 Pleasant, Affable and Polite with good interpersonal skills<\/p>\n Language:<\/strong><\/p>\n \u2022\u00a0\u00a0 Fluent in English Location:<\/strong>\u00a0Accra<\/p>\n How To Apply For The Job<\/strong><\/p>\n
\nPost Level:<\/strong>\u00a0GS-3
\nType of Contract:<\/strong>\u00a0Fixed-Term
\nDuration:<\/strong>\u00a02 years with possibility of renewal<\/p>\n
\nUnder the supervision of the Administrative Officer, operate the switchboard, attend to the reception and screen all telephone calls and visitors.<\/p>\n
\n\u2022\u00a0\u00a0 Receives all scheduled and unscheduled visitors and directs them to the officer\/section concerned, after verifying the purpose of the visit. When the visitor\u2019s business is of a routine nature, provides, necessary routine information.
\n\u2022\u00a0\u00a0 Receives and signs for all incoming correspondence, documentation or packages from the post office, express courier, UN agencies, government offices or other international organisations, upon which staff member routes them to the offices concerned for necessary action.
\n\u2022\u00a0\u00a0 Maintain up-to-date records of all incoming correspondence.
\n\u2022\u00a0\u00a0 Contacts relevant companies and make request for repairs or maintenance services of equipments.
\n\u2022\u00a0\u00a0 Reviews all telephone bills and distributes to staff to identify personal calls made. Follows up with finance on the payment of the bills. Maintains an excel sheet of all private calls and payments made which is shared with Supervisor monthly
\n\u2022\u00a0\u00a0 Acts as back-up for Admin Assistant Protocol issues<\/p>\n
\n(i) Core Values (Required)<\/strong><\/p>\n
\n\u2022\u00a0\u00a0 Diversity and Inclusion
\n\u2022\u00a0\u00a0 Integrity<\/p>\n
\n\u2022\u00a0\u00a0 Working with People [II]
\n\u2022\u00a0\u00a0 Drive for Results [I]<\/p>\n
\n\u2022\u00a0\u00a0 Learning and Researching [I]
\n\u2022\u00a0\u00a0 Planning and Organizing [I]
\n\u2022\u00a0\u00a0 Following instructions and Procedures [I]<\/p>\n
\n\u2022\u00a0\u00a0 Knowledge of the local language is an asset<\/p>\n