{"id":11335,"date":"2013-08-30T07:33:35","date_gmt":"2013-08-30T07:33:35","guid":{"rendered":"https:\/\/joblistghana.com\/?p=11335"},"modified":"2016-11-17T11:44:49","modified_gmt":"2016-11-17T11:44:49","slug":"administrative-assistant-shs-graduate-can-apply-world-food-programme","status":"publish","type":"post","link":"https:\/\/joblistghana.com\/administrative-assistant-shs-graduate-can-apply-world-food-programme.html","title":{"rendered":"Administrative Assistant (SHS Graduate Can Apply): World Food Programme"},"content":{"rendered":"

The Office of the UN World Food Programme, WFP \u2013 UNHRD Accra invites applications from suitable candidates to fill the following vacancy:- Administrative Assistant<\/strong><\/p>\n

Under the direct supervision of the Fin\/Adm. Officer, the Admin Assistant will be responsible for the following duties:<\/strong><\/p>\n

Major Duties and Responsibilities<\/strong><\/p>\n

\u2022\u00a0\u00a0 Extract and input data from various sources in administrative, procurement and other W F P Corporate systems.
\n\u2022\u00a0\u00a0 Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other.
\n\u2022\u00a0\u00a0 Initiate and process administrative actions such as those found in human resource, travel, procurement, disbursement.
\n\u2022\u00a0\u00a0 Assist in monitoring status of expenditures and allotments through WFP corporate systems, record variations, update budget tables and consolidate data for budget review.
\n\u2022\u00a0\u00a0 Make computations, calculations and estimates and prepare reports or assist in the preparation of periodic reports including forms, tables, charts and other.
\n\u2022\u00a0\u00a0 Draft correspondence relating to the area of responsibility.
\n\u2022\u00a0\u00a0 Design and update charts and tables utilizing graphic tools, design hard copy and computer resident forms; initiate, update and track computer assisted processing of administrative actions.
\n\u2022\u00a0\u00a0 Assist with day-to-day administration of contracts with external contractors; check contractors\u2019 invoices against the goods and services provided and process payments.
\n\u2022\u00a0\u00a0 Provide information related to the above functions and exchange a variety of statistical information.
\n\u2022\u00a0\u00a0 Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal\/external use; provide basic analysis of the data as requested.
\n\u2022\u00a0\u00a0 Arrange meetings such as workshops and seminars.
\n\u2022\u00a0\u00a0 Make travel arrangements in line with administrative rules and procedures.
\n\u2022\u00a0\u00a0 Set up, classify and maintain files.
\n\u2022\u00a0\u00a0 Perform other related duties as required.<\/p>\n

Qualification Required & Experience<\/strong><\/p>\n

\u2022\u00a0\u00a0 Minimum of Secondary School Education but preferably University Degree\/Higher National Diploma in Administration or related field.
\n\u2022\u00a0\u00a0 At least three (3) years of progressively responsible support experience in general administrative work or related field.
\n\u2022\u00a0\u00a0 Excellent knowledge of computer software<\/p>\n

Language<\/strong><\/p>\n

Fluency in both written and oral English.<\/p>\n

Location:<\/strong>\u00a0Accra<\/p>\n

How To Apply For The Job<\/strong><\/p>\n

Applicants should submit their applications with 3 references including Curriculum Vitae in sealed envelopes marked \u201c\u201dAdministrative AssistantSC\/L4\u2033 and sent to the address below or hand-delivered to WFP Office, located after the Fire Service traffic light towards Flair Catering or Kumodzi Hospital:<\/p>\n

The Human Resource Unit<\/strong>
\nUN World Food Programme<\/strong>
\nNo.7, 7th Rangoon Close, Cantonments<\/strong>
\nP. O. Box 1423<\/strong>
\nAccra, Ghana<\/strong>
\nEmail:\u00a0hr.accra@wfp.org<\/strong><\/p>\n

Closing Date:<\/strong>\u00a008 September, 2013<\/p>\n

\u2022\u00a0\u00a0 ONLY SHORT-LISTED CANDIDATES MEETING THE CRITERIA WILL BE CONTACTED.<\/em>
\n\u2022\u00a0\u00a0\u00a0QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

The Office of the UN World Food Programme, WFP \u2013 UNHRD Accra invites applications from suitable candidates to fill the following vacancy:- Administrative Assistant Under the direct supervision of the…..<\/p>\n","protected":false},"author":1,"featured_media":9973,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[85],"tags":[210],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/joblistghana.com\/wp-content\/uploads\/jobs.jpg","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-2WP","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/11335"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=11335"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/11335\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media\/9973"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=11335"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=11335"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=11335"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}