IITA is an international non-profit research-for-development (R4D) organisation created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR). Our R4D is anchored on the development needs of sub-Saharan Africa. We develop agricultural solutions with our partners to tackle hunger and poverty by reducing producer and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture. We have more than 100 international recruited scientists from about 35 countries and 900 nationally recruited staff based in various stations across Africa. Please visit: http:\/\/www.iita.org\/ for more information on IITA<\/p>\n
Job Title: Admin and Accounts Assistant<\/p>\n
Job responsibilities<\/strong><\/p>\n \u2022\u00a0\u00a0 Assist the IITA Country Representative with the day-to-day operational and administrative activities of IITA\u2019s office in Accra, Ghana. Carrying out other duties related to the administrative and financial management as may be determined by the supervisor<\/p>\n Qualification Required & Experience<\/strong><\/p>\n \u2022\u00a0\u00a0 BSc or Higher National Diploma in either Business Management\/Administration or Accounting. Location:<\/strong>\u00a0Tamale<\/p>\n How To Apply For The Job<\/strong><\/p>\n Applications including curriculum vitae, the names and e-mail addresses of three professional referees should be sent as an attachment to the country Representative,<\/p>\n IITA-Ghana office,\u00a0<\/strong> or email:<\/p>\n iitaghana@gmail.com<\/strong><\/p>\n Closing Date:<\/strong>\u00a025 October, 2013<\/p>\n","protected":false},"excerpt":{"rendered":" IITA is an international non-profit research-for-development (R4D) organisation created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR). Our…..<\/p>\n","protected":false},"author":1,"featured_media":9973,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_newsletter_tier_id":0,"footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[135],"tags":[143],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/joblistghana.com\/wp-content\/uploads\/jobs.jpg","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p2nO32-2Zi","_links":{"self":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/11488"}],"collection":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/comments?post=11488"}],"version-history":[{"count":0,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/posts\/11488\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media\/9973"}],"wp:attachment":[{"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/media?parent=11488"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/categories?post=11488"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/joblistghana.com\/wp-json\/wp\/v2\/tags?post=11488"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
\n\u2022\u00a0\u00a0 Assume responsibilities for general office administrative functions including, but not limited to, travel logistics, hosting of visitors, responding to inquiries, planning stakeholders\u2019 workshop\/ meetings, drafting correspondence, scheduling appointments, recruitment of staff, vehicle and office equipment maintenance, general photocopying, procurement of supplies and equipment, and dealing with phone cans.
\n\u2022\u00a0\u00a0 Develop and maintain an efficient filing system and database on IITA project activities and stakeholders
\n\u2022\u00a0\u00a0 Undertake purchase requisitions, prepare vendors and sub-contractors invoices and client invoices
\n\u2022\u00a0\u00a0 Process all payments daily or as required, cheques and payment vouchers must be prepared in line with the specific approvals
\n\u2022\u00a0\u00a0 Make entries of all bank transactions into the accounting system, verifying accuracy, approvals, and accounting code in accordance with specific funding source
\n\u2022\u00a0\u00a0 Manage Petty Cash and payments of travel advances and associated expense reports in accordance with IITA policies and procedures
\n\u2022\u00a0\u00a0 Assist with preparing monthly bank reconciliations of all IITA accounts in Ghana for approval.
\n\u2022\u00a0\u00a0 Assist with monthly payroll procedures including statutory payment processes and taxations
\n\u2022\u00a0\u00a0 Assist with the production of monthly financial reports, i.e. field financial reports including income statement, expenditure reports and travel expense statements
\n\u2022\u00a0\u00a0 Make and store photocopies of all original vouchers, invoices, receipts and other supporting documents of bank transactions monthly after submission of the field report
\n\u2022\u00a0\u00a0 Work with the Finance\/Accounting Officer to ensure proper expenditure tracking and assist with project-appropriate expenditure tracking systems in line with project budgets and activities.<\/p>\n
\n\u2022\u00a0\u00a0 Minimum of 2 years\u2019 work experience in a related role in a large organisation.
\n\u2022\u00a0\u00a0 Good office and human resources management skills.
\n\u2022\u00a0\u00a0 Good understanding of budgeting and financial management procedures
\n\u2022\u00a0\u00a0 Excellent computer skills with good grasp of spreadsheets, word processing and other MS office applications, and ability to learn new applications quickly
\n\u2022\u00a0\u00a0 Excellent English reporting, writing and oral communication skills
\n\u2022\u00a0\u00a0 Strong ability to co-ordinate, prioritise and organise workload; take initiative and work under pressure
\n\u2022\u00a0\u00a0 Good team spirit and also participate as a team member in accomplishment of duties<\/p>\n
\nPMB L56,\u00a0<\/strong>
\nUniversity of Ghana, Legon<\/strong><\/p>\n